Experienced Assistant

DSI

. Maintain a reception desk and telephone switchboard open from 7:45 a.m.

Posted 10/15/2026contractBalma • FranceMid-LevelSenior💰 €1,607 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong telephone communication skills and proficiency in Microsoft Office while managing reception duties, visitor access, and administrative tasks with attention to detail and discretion.

Highest-signal resume keywords

Telephone Switchboard ManagementMicrosoft Office ProficiencyCustomer Service SkillsReception Procedures KnowledgeAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Telephone Switchboard ManagementPostage Machine OperationReprographic Equipment UseActivity MonitoringInvoice ProcessingExpense Report ManagementMeeting Room BookingVisitor RegistrationEmail ManagementFleet Management

Soft Skills

Interpersonal SkillsDiscretionPatienceStress ManagementAbility to Work Independently

Certifications & Qualifications

Official Recognition of Disability Status (RQTH)

Industry Keywords

Reception ProceduresCommunication TechniquesCustomer ServiceHealth and Safety CommitteeCafeteria Management

About the role

Key responsibilities & impact

Maintain a reception desk and telephone switchboard open from 7:45 a.m. to 6:45 p.m., in collaboration with a DSI colleague
Handle incoming calls on a two-line switchboard
Screen calls, direct and announce callers, and transfer calls
Forward messages instantly by email
Manage and monitor visitor arrivals and departures
Screen site access and identify/register visitors upon arrival and departure
Manage Wi-Fi access and announce visitors
Sort and frank outgoing mail
Frank and track outgoing registered mail
Sort, distribute, and track incoming mail
Manage and track small packages
Manage and distribute emails
Manage the vehicle fleet
Manage business travel bookings
Manage and record fleet- and travel-related activities
Manage meal vouchers and cafeteria cards
Manage orders (business cards and supplies)
Book and manage meeting rooms
Prepare CSE/Health, Safety and Working Conditions Committee mailings and Board of Directors files
Process and archive supplier invoices and expense reports
Provide secretarial support (social worker, Aïda)
Provide support to General Services (GLPI management)
Maintain activity monitoring records
Reconcile ODMs with invoices to facilitate accounting activities
Work Monday to Friday, from 11:45 a.m. to 1:00 p.m. and from 1:30 p.m. to 6:15 p.m., for 30 hours per week

Requirements

What you’ll need

In the event of equal qualifications, priority will be given to jobseekers with official recognition of disability status (RQTH)
Experience managing a telephone switchboard
Strong telephone communication skills
Knowledge of reception procedures and communication techniques
Experience using postage machines
Experience using reprographic equipment
Proficiency in Microsoft Office
English would be a strong advantage
Strong interpersonal and customer service skills
Discretion and confidentiality
Ability to manage interruptions and prioritize tasks
Attention to detail
Ability to work independently
Patience
Excellent interpersonal skills
Extensive computer screen work
Stress management skills
Ability to remain seated for extended periods

Benefits

Comp & perks

Meal vouchers
Health insurance
50% public transportation reimbursement
Gift vouchers
Vacation bonus
Disability and life insurance coverage
Work-life balance support (working hours, workstation accommodations, remote work, etc.), subject to the requirements of the position
Works Council (CSE) benefits