Experienced Assistant

DSI

. Maintain a reception desk and telephone switchboard open from 7:45 a.m.

Posted 11/3/2026contractBalma • FranceMid-LevelSenior💰 €1,867 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in managing reception duties, including telephone switchboard operations, visitor management, and administrative support. Exhibits strong interpersonal skills and attention to detail while maintaining confidentiality and managing competing priorities.

Highest-signal resume keywords

Telephone Switchboard ManagementProfessional Telephone CommunicationMicrosoft Office ProficiencyInterpersonal SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Reception ProceduresFranking Machine OperationReprographic Equipment UsageActivity TrackingInvoice Processing

Soft Skills

Customer Service SkillsDiscretionAbility to Manage InterruptionsPatienceReliability

Tools & Technologies

GLPI ManagementMeeting Room Booking SystemsEmail Management

Industry Keywords

Visitor ManagementBusiness Travel ManagementMail SortingConfidentialityOfficial Recognition as Disabled Workers (RQTH)

About the role

Key responsibilities & impact

Maintain a reception desk and telephone switchboard open from 7:45 a.m. to 6:45 p.m., in collaboration with a DSI colleague
Handle incoming calls on a two-line switchboard
Screen calls, direct and announce callers, and transfer calls
Forward messages immediately by email
Manage and monitor visitor arrivals and departures
Screen site access and identify/register visitors upon arrival and departure
Manage Wi-Fi access and announce visitors
Sort, frank, and track outgoing mail and registered mail
Sort, distribute, and track incoming mail
Manage and track small parcels
Manage and distribute emails
Manage the vehicle fleet and business travel bookings
Manage and record activities related to the vehicle fleet and business travel
Manage meal vouchers and cafeteria cards
Manage orders for business cards and supplies
Book and manage meeting rooms
Prepare CCSCT mailings and CA files
Process and archive supplier invoices and expense reports
Provide secretarial and general services support, including GLPI management
Maintain activity tracking records
Reconcile ODMs with invoices to facilitate accounting activities
Work Monday to Friday from 7:45 a.m. to 1:00 p.m. and from 1:00 p.m. to 3:15 p.m., for a total of 35 hours per week

Requirements

What you’ll need

Experience managing a telephone switchboard
Proficiency in professional telephone communication
Knowledge of reception procedures and communication techniques
Experience using a franking machine
Experience using reprographic equipment
Knowledge of Microsoft Office
English would be a strong advantage
Strong interpersonal and customer service skills
Discretion and confidentiality
Ability to manage interruptions and competing priorities
Attention to detail and reliability
Ability to work independently
Patience
Excellent interpersonal skills
Where candidates have equal qualifications, priority will be given to job seekers holding official recognition as disabled workers (RQTH)

Benefits

Comp & perks

Meal vouchers
Health insurance
50% reimbursement of public transport costs
Gift vouchers
Holiday bonus
Disability and life insurance benefits
Work-life balance support (working hours, workplace adjustments, remote work, etc.), subject to the requirements of the position
Works Council (CSE) benefits