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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in reception procedures, administrative support, and effective communication in both English and French. Capable of managing multiple tasks, prioritizing responsibilities, and providing excellent service in a dynamic environment.
Highest-signal resume keywords
Proficiency In Microsoft OfficeIntermediate EnglishGood Command Of FrenchKnowledge Of Reception ProceduresCategory B Driving Licence
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Reception ManagementData EntryMail ManagementTravel BookingDocument FilingAccess Badge ProgrammingReprographic TasksActivity Record MaintenanceTechnical Data EntryMeeting Room Booking
Soft Skills
OrganizationAttention To DetailTeamworkInterpersonal SkillsStress Management
Certifications & Qualifications
Category B Driving Licence
Industry Keywords
Reception ProceduresAdministrative SupportService OrientationCommunication TechniquesVariable Working Hours
About the role
Key responsibilities & impact- Cover for absent permanent reception staff to ensure continuity of service for various clients
- Manage a standard reception desk
- Screen and route calls, and take messages
- Screen, register, and announce visitors
- Collect, verify, register, and program access badges
- Manage mail and packages
- Sort, frank, and track outgoing mail
- Distribute incoming mail
- Provide administrative support
- Manage internal movements and orders
- Book travel, hotels, and vehicles
- Book meeting rooms, taxis, and catered meals
- Enter technical and accounting data
- Perform basic reprographic tasks
- File and archive documents
- Maintain activity records
- Train new employees
Requirements
What you’ll need- Intermediate English
- Proficiency in Microsoft Office and confidence in an IT environment
- Good command of French
- Category B driving licence and personal means of transportation required
- Versatility
- Reliability and attendance
- Organization
- Attention to detail
- Ability to manage interruptions and priorities
- Responsiveness
- Ability to work independently
- Teamwork
- Dynamism
- Discretion
- Strong service orientation, listening skills, and interpersonal skills
- Knowledge of reception procedures and communication techniques
- Excellent interpersonal skills
- Stress management
- Availability for variable working hours between 6:00 a.m. and 9:00 p.m.
- Availability to work 35 hours per week
Benefits
Comp & perks- Meal vouchers
- Health insurance
- 50% reimbursement of public transport costs
- Gift vouchers
- Vacation bonus
- Personal protection insurance
- Work-life balance support (working hours, workstation adjustments, remote work, etc.), subject to the requirements of the position
- Works Council benefits
- On-call bonus of €150 gross