Administrative Assistant, Operations

DSV - Global Transport and Logistics

. Provide direct administrative support within Contract Logistics, including scheduling appointments, meetings and events; booking travel; processing expense reports; mailing and shipping packages; and maintaining documentation .

Posted 9/28/2026full-timeMilton • CanadaJuniorMid-Level💰 CA$50,000 - CA$64,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office tools and effective communication skills. Capable of managing logistics, maintaining documentation, and providing excellent customer service while ensuring confidentiality and adherence to company policies.

Highest-signal resume keywords

Microsoft Office ProficiencyAdministrative Support ExperienceOrganizational SkillsCustomer Service FocusAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryReport GenerationExpense Report ProcessingDocument ManagementSchedulingClerical SupportAuditing SupportMeeting CoordinationOnboarding AssistanceProcess Optimization

Soft Skills

Interpersonal SkillsCommunication SkillsDecision-Making AbilitiesFlexibilityAttention to Detail

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsMicrosoft SharePoint

Industry Keywords

Contract LogisticsBusiness Continuity PlanVendor LiaisonOffice ManagementCustomer Inquiry Resolution

About the role

Key responsibilities & impact

Provide direct administrative support within Contract Logistics, including scheduling appointments, meetings and events; booking travel; processing expense reports; mailing and shipping packages; and maintaining documentation
Provide clerical support to senior leadership
Prepare and maintain correspondence, meeting materials, minutes, reports, spreadsheets, tracking documents and administrative records
Support auditing, reviewing and processing paperwork and forms
Generate, compile and distribute reports
Assist with administering Contract Logistics programs, such as the Safety Shoe program
Maintain office condition and storage-room order and arrange necessary repairs
Liaise with vendors
Manage space and infrastructure planning, including workstation moves, additions and changes
Provide support to visitors
Assist with onboarding new hires, including equipment procurement and management
Plan in-house or off-site team and customer activities and events
Assist with site participation in the Business Continuity Plan
Participate in special projects and initiatives
Maintain confidentiality and follow company policies and procedures
Provide clerical support to management and operational functions, including photocopying, filing, emailing and answering telephones
Review, research and enter data in various systems
Compile data and provide regular and ad hoc reports to management
Serve as frontline customer service for receiving, resolving and escalating inquiries and issues
Assist management with monthly audit activity
Streamline processes to optimize effectiveness
Perform other duties as assigned

Requirements

What you’ll need

College diploma in a related field
Two (2)+ years of administrative experience or similar
Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, Teams and SharePoint
Excellent organizational and decision-making abilities
High level of interpersonal and communication skills to handle sensitive and confidential information
Attention to detail and ability to establish priorities and meet deadlines
Strong written and verbal communication skills
Solid business and professional acumen
High sense of urgency and customer service focus
Flexibility with shifting priorities

Benefits

Comp & perks

Eligible benefits in accordance with experience and internal equity
Inclusive workplace and recruitment accommodations for candidates with disabilities