Business Support Assistant

DSV - Global Transport and Logistics

. Create, maintain, and manage export consolidation files in the country-nominated system .

Posted 10/22/2026full-timeParanaque • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing export consolidation processes, ensuring compliance with international shipping regulations, and maintaining accurate shipping documentation. Proficient in coordinating logistics operations and optimizing shipment visibility while delivering strong service and stakeholder satisfaction.

Highest-signal resume keywords

Export Consolidation ManagementInternational Shipping RegulationsShipping Documentation KnowledgeTransport Management SystemsFreight Costing and Invoicing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Export ConsolidationShipping DocumentationFreight CostingAccrualsInvoicingCustoms RequirementsICS2 ProceduresE-Manifest ProceduresLogistics ManagementData Management

Soft Skills

Effective CommunicationAnalytical SkillsAttention to DetailTask ManagementCoordination Skills

Tools & Technologies

TangoCargoWise OneMS Excel

Industry Keywords

Freight ForwardingSea Freight OperationsImport OperationsExport OperationsGateway Logistics

About the role

Key responsibilities & impact

Create, maintain, and manage export consolidation files in the country-nominated system
Plan and monitor consolidation schedules, cut-offs, and vessel departures
Link shipments to consolidations and optimize consolidation utilization
Coordinate transshipment cargo movements through the Singapore Gateway
Monitor shipment milestones, cargo readiness, and operational timelines
Source approved carriers and nominated co-loaders based on service requirements and commercial agreements
Arrange and manage carrier and co-loader bookings
Monitor booking confirmations and update operational systems
Manage vessel schedules, carrier changes, delays, re-bookings, and sailing updates
Prepare and validate shipping instructions, booking requests, and transport documentation
Review and maintain MBLs, HBLs, Delivery Orders, and booking confirmations
Verify cargo details, HS codes, weights, measurements, and freight terms
Ensure complete and accurate document filing and manage document revisions and notifications
Coordinate ICS2 filing for EU-bound shipments and E-Manifest filing for Canada-bound shipments
Ensure compliance with international shipping regulations, customs requirements, and company standards
Liaise with origin and destination offices, warehouses, CFS facilities, trucking providers, carriers, and co-loaders
Communicate shipment status, delays, vessel changes, and exceptions
Resolve operational issues and provide timely solutions
Validate supplier invoices against tariffs, rate sheets, and service agreements
Process accruals, costs, and revenue transactions
Prepare and manage gateway billing and invoicing
Handle invoice discrepancies, claims, credits, and dispute resolution
Support month-end activities and timely financial closure
Maintain accurate operational data and shipment records
Ensure shipment visibility and real-time status updates
Upload and maintain operational and financial documents
Support reporting requirements and data quality initiatives
Close shipment and consolidation files within established timelines
Deliver strong service and stakeholder satisfaction

Requirements

What you’ll need

Bachelor's degree in Logistics, Supply Chain Management, or related field
Relevant experience in Freight Forwarding, Sea Freight Operations, Import and Export Operations, or Gateway Logistics is preferred
Experience in transport management systems like Tango and CargoWise One (CW1) is an advantage / not required
Knowledge of shipping documentation including HBL, MBL, shipping instructions, and delivery orders
Understanding of international shipping regulations, customs requirements, ICS2, and E-Manifest procedures
Knowledge of freight costing, accruals, invoicing, and revenue processes
Effective verbal and written communication
Good analytical skills with high attention to detail
Ability to prioritize and manage multiple tasks
MS Excel skills
Logistics background is a plus
Good coordination skills and task/process orientation
Flexibility and ability to work with minimal supervision

Benefits

Comp & perks

No specific benefits, perks, or compensation extras are stated in the posting