Administrative Assistant

Duke Careers

. Provide high-level administrative support to the Aging Center Director and Chief Administrative Officer .

Posted 11/4/2026full-timeDurham • North Carolina • United StatesMid-LevelSenior💰 $45,661 - $73,140 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates high-level administrative support capabilities in a complex academic environment, with expertise in managing calendars, coordinating events, and handling travel arrangements. Proficient in communication, research, and synthesizing information for leadership decision-making.

Highest-signal resume keywords

High-Level Administrative Support ExperienceCalendar ManagementEvent CoordinationTravel ArrangementsPowerPoint Presentation Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel ArrangementsEvent CoordinationResearch and Information SynthesisPowerPoint Presentation DevelopmentExpense ProcessingConfidential Record MaintenancePolicy InterpretationMeeting Registration HandlingAV Equipment Oversight

Soft Skills

Highly OrganizedProactiveDetail-OrientedProfessionalAbility to Manage Competing Priorities

Tools & Technologies

ZoomConference Room AV EquipmentWebsite Management

Industry Keywords

Academic EnvironmentGrantsResearch ProgramsLeadership EventsCommunity-Building Activities

About the role

Key responsibilities & impact

Provide high-level administrative support to the Aging Center Director and Chief Administrative Officer
Greet and welcome visitors to the Director's office
Manage complex calendars and schedule appointments, meetings, speaking engagements, and meeting logistics
Act as a gatekeeper for time, information, and communications
Anticipate needs, mitigate risks, and resolve scheduling conflicts
Arrange flights, hotels, meeting registrations, procurement card charges, and reimbursements
Provide scheduling support to the broader Aging Center leadership team
Coordinate with Grants and Finance Teams on travel expense cost codes
Plan and coordinate distinguished guest visits, leadership events, and research program gatherings
Coordinate space reservations, catering, itineraries, advertising flyers, and expense processing
Support onboarding and community-building activities for faculty and staff
Provide project-specific administrative support for research programs and initiatives
Coordinate across research teams, faculty, and staff to track deliverables and facilitate communication
Manage communications for the Director and Aging Center leadership team
Triage and respond to correspondence or escalate matters as appropriate
Liaise with university administration and faculty on academic and administrative matters
Draft and distribute the Aging Center newsletter and communicate upcoming events
Update the Aging Center website and prepare communications materials
Research, compile, and synthesize information for leadership decision-making
Develop PowerPoint presentations and briefing materials
Oversee Zoom and conference room AV equipment
Maintain confidential records
Interpret and apply departmental policies and procedures
Compile reports and progress updates for leadership

Requirements

What you’ll need

High-level administrative support experience in a complex, fast-moving academic environment
High degree of discretion and independent judgment
Ability to manage competing priorities
Highly organized, proactive, detail-oriented, and professional
Ability to manage complex calendars and resolve scheduling conflicts
Experience handling travel arrangements, meeting registrations, procurement card charges, and reimbursements
Ability to coordinate events, logistics, catering, itineraries, advertising flyers, and expense processing
Ability to support research programs and initiatives and track deliverables
Ability to triage email and correspondence and communicate with university administration and faculty
Ability to draft newsletters, flyers, pamphlets, and website updates
Ability to research, compile, and synthesize information
Proficiency developing PowerPoint presentations and briefing materials
Ability to oversee AV equipment, including Zoom and conference room systems
Ability to maintain confidential records involving grants, contracts, research agreements, patents, proprietary materials, and manuscripts
Ability to interpret and apply departmental policies and procedures
Full-time, in-person availability
Flexibility to occasionally work outside normal business hours

Benefits

Comp & perks

Health insurance plans
Generous paid time off
Retirement programs with employer contributions
Tuition assistance for employees and their children
Comprehensive medical and dental care programs
Generous retirement benefits
Family-friendly and cultural programs