Executive Coordinator

Duke Careers

. Assist the Director of the Duke Global Health Institute with operational agenda, scientific interests, communications, philanthropy, research, and vision .

Posted 9/25/2026full-timeDurham • North Carolina • United StatesJuniorMid-Level💰 $61,026 - $88,434 per yearWebsite

About the role

Key responsibilities & impact

Assist the Director of the Duke Global Health Institute with operational agenda, scientific interests, communications, philanthropy, research, and vision
Draft and develop internal and external communications
Coordinate and participate in faculty meetings to determine program or center objectives
Support DGHI Administrative and Development teams in identifying internal and external resources
Provide context, background information, and draft briefs to the Director and constituents
Develop and maintain working relationships with staff, faculty, Institute and University leadership
Triage the Director's priorities and speak on his behalf
Serve as liaison with outside educational and professional organizations and agencies
Coordinate arrangements for special programs and speaker series
Assist with grant proposals and applications, including data compilation and budget preparation
Monitor and verify expenditures and ensure compliance with University and sponsoring agency policies
Prepare administrative reports for sponsoring agencies
Interpret and create program protocols, procedures, and operating policies
Assist with developing academic course content
Prepare scientific publications, biosketches, research proposal documents, and slide decks
Prepare operational reports and analyses with recommendations or conclusions
Serve as departmental liaison concerning University policies, grant administration, and budgetary preparation and control
Supervise and coordinate designated employees
Assist the Director with schedule planning and professional and research agendas

Requirements

What you’ll need

General business background, generally equivalent to a bachelor's degree in a business-related field
2 years of related business or administrative experience
Familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities
A master's degree in a business-related field may be substituted for 2 years of experience
Any other equivalent combination of relevant education and/or experience
Ability to travel with the Director to outside events
Ability to speak on the Director's behalf
Ability to supervise and coordinate designated employees
Ability to prepare grant proposals, budgets, reports, scientific publications, biosketches, research proposal documents, and slide decks
Ability to interpret and create program protocols, procedures, and operating policies
Ability to develop course content for academic courses

Benefits

Comp & perks

Health insurance plans
Generous paid time off
Retirement programs with employer contributions
Tuition assistance for employees and their children
Comprehensive medical and dental care programs
Generous retirement benefits
Family-friendly and cultural programs
Inclusive culture valuing excellence, innovation, and discovery