Grants and Contracts Administrator

Duke Careers

. Manage and oversee an assigned portfolio of complex grants and contracts .

Posted 10/30/2026full-timeRemote • North Carolina • United StatesMid-LevelSenior💰 $61,026 - $98,838 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex grants and contracts, ensuring compliance with federal and university regulations, and developing accurate budgets and financial reports. Proficient in project management and effective communication across organizational levels.

Highest-signal resume keywords

Grant And Contract ManagementBudget Development And JustificationCompliance MonitoringData Analysis And ReportingKnowledge Of Federal Regulations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ReconciliationProposal PreparationFinancial ReportingProject ManagementData Analysis

Soft Skills

Verbal And Written CommunicationProject PrioritizationInterpersonal Skills

Tools & Technologies

MS Office SuiteSPSR3Grants.DukeSES

Certifications & Qualifications

Bachelor's DegreeResearch Administration Academy Training

Industry Keywords

Grants ManagementContract ComplianceFederal RegulationsUniversity PoliciesSponsored Projects

About the role

Key responsibilities & impact

Manage and oversee an assigned portfolio of complex grants and contracts
Assist faculty and principal investigators with development, preparation, and submission of grant and contract proposals
Ensure applications and contracts meet agency and university guidelines, deadlines, and published timetables
Develop budgets and budget justifications; proof budgets for inconsistencies and accuracy
Prepare, coordinate, and review proposal elements including biosketches, justifications, and facilities and resources
Advise faculty and principal investigators on administrative requirements and budget adjustments
Monitor compliance with agency and university regulations and review sponsored projects through the Sponsored Projects System
Manage assigned projects and financial project portfolios throughout the post-award lifecycle
Reconcile monthly budget reports and submit cost transfers and budget modifications
Establish sub-recipient financial and reporting requirements and coordinate sub-agreements with the Office of Research Administration
Monitor reporting, compliance, patient-care expense charging, overdrafts, revenue recording, and project closeout
Maintain financial records according to institutional retention guidelines
Develop project management plans and ensure standard operating procedures for sponsor payments
Apply federal and university rules to manage effort for individuals compensated from sponsored awards
Submit reports to grants and contracts or business administration leadership when requested

Requirements

What you’ll need

Bachelor's degree program required
No experience required for candidates with a Bachelor's or Master's degree in a directly related field
Successful completion of required Duke training courses within the first six months of hire
Research Administration Academy training expected; completion within 12 months for employees hired without RAA training
Maintain certification(s) through continuing education requirements
Ability to analyze data and formulate conclusions
Ability to learn changing technologies related to grants and contracts management
Proficient computer use and solid working knowledge of MS Office Suite, including Word, Access, Excel, and PowerPoint
Ability to communicate verbally and in writing with all organizational levels
Ability to manage and prioritize multiple projects/tasks simultaneously
Ability to create verbal and written reports
Knowledge of federal rules and regulations relating to research grants and contracts
Knowledge of Duke University grant and contract policies, procedures, processes, systems, and offices
Ability to apply federal and university rules to effort allocation and federally funded project costing
Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES
Understanding of financial processes, controls, and reconciliation
Candidates must reside in an approved state for remote work

Benefits

Comp & perks

Comprehensive medical and dental care programs
Generous retirement benefits
Family-friendly and cultural programs
Continuing education requirements and professional development through Research Administration Academy and related training