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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project coordination and administration capabilities, with a focus on budget compliance, procurement workflows, and effective communication with internal teams and external vendors. Proficient in managing project documentation and ensuring adherence to safety and compliance standards.
Highest-signal resume keywords
Project CoordinationBudget ComplianceProcurement WorkflowsCommunication SkillsOSHA 10 Certification
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementFinancial SystemsInvoicingPurchase OrdersBudget Tracking
Soft Skills
Organizational SkillsTime ManagementAttention to DetailInterpersonal Skills
Tools & Technologies
NetSuiteSmartsheetLeverPaycom
Certifications & Qualifications
High School Diploma or GEDOSHA 10
Industry Keywords
ProcurementComplianceSubcontractor OnboardingVendor ManagementProject Documentation
About the role
Key responsibilities & impact- Follow safe work practices and company and client worksite safety policies and procedures
- Independently manage project invoicing and budget compliance
- Review contract terms and resolve discrepancies with internal stakeholders and clients
- Oversee procurement and provisioning of project-critical assets
- Develop and enforce procurement workflows aligned with budgets, timelines, and legal requirements
- Liaise with external vendors on onboarding, compliance reviews, COI management, and performance evaluations
- Support subcontractor onboarding and maintain documentation and compliance standards
- Resolve timecard exceptions, job code alignment, and field hour discrepancies
- Provide backup timecard approvals in the PM's absence
- Coordinate and approve complex travel requests
- Lead project meeting coordination and documentation
- Capture decisions, assign deliverables, and maintain cross-functional accountability
- Assist with drafting and processing change orders, including impact analysis and approvals
- Collaborate with HR and project leadership on staffing needs, requisition planning, onboarding strategy, and compliance reviews
- Maintain and standardize customer bid templates and project documentation systems
- Oversee project equipment returns, cost recovery, vendor negotiation, and logistics coordination
Requirements
What you’ll need- High school diploma or GED required
- OSHA 10 within first 2 weeks in role
- Experience in project coordination, administration, or program support preferred
- Strong organizational and time management skills with attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with project management and financial systems (e.g., NetSuite, Smartsheet, Lever, Paycom) preferred
- Excellent communication and interpersonal skills to collaborate effectively with internal teams, vendors, and subcontractors
- Strong understanding of financial processes including invoicing, purchase orders, and budget tracking
- Ability and willingness to travel as required
- Ability to regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds
- Ability to regularly carry and climb ladders to 20 feet
- Ability to operate scissor lifts, telehandlers, boom lifts, and UTVs if required
- Ability to work in tight and confined spaces
Benefits
Comp & perks- Competitive pay
- Opportunities for professional development and career growth
- BICSI training facilities
- A supportive and inclusive work environment
- Health, dental, and vision insurance
- Paid time off and holidays