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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project coordination and administration capabilities, with a focus on budget compliance, procurement workflows, and effective communication with internal teams and external vendors. Proficient in managing multiple priorities in fast-paced environments while ensuring adherence to safety policies and documentation standards.
Highest-signal resume keywords
Project CoordinationBudget ComplianceProcurement WorkflowsCommunication SkillsTime Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementInvoicingBudget TrackingPurchase OrdersChange OrdersImpact AnalysisCompliance ReviewsDocumentation ManagementVendor NegotiationLogistics Coordination
Soft Skills
Organizational SkillsAttention to DetailInterpersonal SkillsCollaborationProblem-Solving
Tools & Technologies
NetSuiteSmartsheetLeverPaycom
Certifications & Qualifications
High School Diploma or GEDOSHA 10
Industry Keywords
Safety PoliciesSubcontractor OnboardingTimecard ManagementVendor ManagementAudit Readiness
About the role
Key responsibilities & impact- Follow safe work practices and company and client worksite safety policies
- Independently manage project invoicing and budget compliance
- Review contract terms and resolve discrepancies with internal stakeholders and clients
- Oversee procurement and provisioning of project-critical assets
- Develop and enforce procurement workflows aligned with budgets, timelines, and legal requirements
- Liaise with external vendors, including onboarding, compliance reviews, COI management, and performance evaluations
- Support subcontractor onboarding and maintain documentation and compliance standards
- Resolve timecard exceptions, job code alignment, and field hour discrepancies
- Provide backup timecard approvals in the project manager’s absence
- Coordinate and approve complex travel requests
- Lead project meeting coordination and documentation
- Assist with drafting and processing change orders, impact analysis, and approvals
- Collaborate with HR and project leadership on staffing needs, requisition planning, onboarding, and compliance reviews
- Maintain customer bid templates and project documentation systems for audit readiness
- Oversee project equipment returns, cost recovery, vendor negotiation, and logistics coordination
Requirements
What you’ll need- High school diploma or GED required
- OSHA 10 within first 2 weeks in role
- Experience in project coordination, administration, or program support preferred
- Strong organizational and time management skills with attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with project management and financial systems (e.g., NetSuite, Smartsheet, Lever, Paycom) preferred
- Excellent communication and interpersonal skills to collaborate effectively with internal teams, vendors, and subcontractors
- Strong understanding of financial processes including invoicing, purchase orders, and budget tracking
- Ability and willingness to travel as required
- Must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds
- Must regularly carry and climb ladders to 20 feet
- Must be able to operate scissor lifts, telehandlers, boom lifts, and UTVs if required
- May be required to work in tight and confined spaces
Benefits
Comp & perks- Competitive pay
- Opportunities for professional development and career growth
- BICSI training facilities
- A supportive and inclusive work environment
- Health, dental, and vision insurance
- Paid time off and holidays