Project Intake Specialist

E2 Optics

. Follow safe work practices and company and client worksite safety policies and procedures .

Posted 10/8/2026full-timeRemote • Colorado • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Procore platform administration, project budgeting, and construction estimating while ensuring data integrity and compliance with safety protocols. Capable of collaborating effectively with cross-functional teams to streamline project setups and transitions.

Highest-signal resume keywords

Procore CertificationConstruction EstimatingProject BudgetingData EntryDatabase Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Procore UtilizationCost Code ValidationProject Setup Forms CompilationBudget LockingAudit and Validation of EstimatesBasic TroubleshootingData MappingMulti-Line Item BudgetingSequential Workflow AdherenceProject Financial Workflows

Soft Skills

Professional DiplomacyAttention to DetailProblem-SolvingCollaborationCommunication

Tools & Technologies

ProcoreNetSuiteDatabase Management Systems

Certifications & Qualifications

Procore Certified: AssociateProcore Certified: Core Tools

Industry Keywords

Construction ManagementProject DocumentationSafety PoliciesOperational CapacityCosting

About the role

Key responsibilities & impact

Follow safe work practices and company and client worksite safety policies and procedures
Orchestrate the intake/onboarding sequence upon receiving Award Notices
Track pending project leadership assignments and executive reviews before final setups
Audit won estimates for completeness and validate project information, scope, and parameters against contractual agreements
Compile and generate formal Project Setup Forms using validated estimate metrics and project data
Push approved project estimates into Procore to establish baseline project budgets
Validate and audit cost codes across platforms for synchronization between accounting structure and field tracking
Submit validated Project Setup Forms to the corporate Job Setup Team for execution in NetSuite
Lock budgets and cost codes across Procore and NetSuite to prevent billing discrepancies
Cross-train on Tier-1 Procore Support Specialist functions, including user provisioning, basic troubleshooting, and tool access
Provide temporary Procore platform administration coverage during teammate absences
Collaborate with Account Executives, Project Teams, and the central Job Setup Team to expedite sales-to-operations transitions

Requirements

What you’ll need

High school diploma or GED required
Degree or coursework in Construction Management, Business Administration, or related field (or equivalent experience)
Procore Certification(s) (e.g., Procore Certified: Associate, Core Tools) is preferred but can be completed upon hire
1+ years of experience utilizing Procore in an operational capacity is preferred but not required
Experience with construction estimating, costing, budgeting, or related project financial workflows is preferred
Background in business technology, software support, database management, or general platform administration
Basic data entry or database management experience required
Absolute accuracy in transferring data, mapping cost codes, and validating multi-line item budgets
Ability to rigidly follow sequential workflows while maintaining data integrity
Professional diplomacy when pushing back on incomplete project information from Sales or Project leadership
Ability to identify inconsistencies, verify accuracy, and maintain high-quality work across detailed project documentation and system records
Able and willing to travel as required by E2 Optics
Must be able to regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds
Must be able to regularly carry and climb ladders to 20 feet
Must be able to operate scissor lifts, telehandlers, boom lifts, and UTVs if required
May be required to work in tight and confined spaces

Benefits

Comp & perks

Competitive pay
Opportunities for professional development and career growth
BICSI training facilities
A supportive and inclusive work environment
Health, dental, and vision insurance
Paid time off and holidays