Facilities Coordinator – South Bay Region

EAH Housing

. Manage, develop, implement and operate company-wide programs related to capital expenditures and vendor relationships .

Posted 11/6/2026full-timeSan Jose • California • United StatesMid-LevelSenior💰 $80,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing capital expenditures and vendor relationships while ensuring compliance with environmental health and safety standards. Proficient in overseeing maintenance projects, negotiating vendor contracts, and leading sustainability initiatives.

Highest-signal resume keywords

Vendor NegotiationCapital Improvement ManagementEnvironmental Sustainability InitiativesProject Workmanship ApprovalRegulatory Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Capital Expenditures ManagementVendor Contract AdministrationProject InspectionAsbestos Remediation KnowledgeHazardous Materials AbatementRFP Documentation PreparationBid Package ReviewEmergency Evacuation PlanningMaintenance Project SupportPerformance Evaluation

Soft Skills

LeadershipCommunicationTraining and CoachingNegotiationProblem-Solving

Certifications & Qualifications

Valid California Driver’s LicenseAuto Insurance

Industry Keywords

Environmental Health and SafetyProperty ManagementVendor ComplianceMaintenance SupervisionCapital Needs Assessment

About the role

Key responsibilities & impact

Manage, develop, implement and operate company-wide programs related to capital expenditures and vendor relationships
Support well-managed and maintained buildings, resident concerns, and environmental health and safety
Support Property Supervisors, REM Directors and Facilities Director on maintenance-related projects
Update capital improvement paperwork and prepare RFP documentation
Review California capital improvement projects exceeding $5,000
Ensure bid packages contain required documentation and comparable bids
Liaise between contractors and Property Supervisors
Inspect properties and prepare capital improvement reports
Oversee vendor contract administration and evaluate vendor performance
Approve project workmanship before vendor payments
Maintain corporate and vendor files for completed capital improvement work
Solicit bids for property budgets and advise on reserve replacement accounts
Lead environmental sustainability initiatives at properties
Coordinate and lead monthly meetings with Maintenance Supervisors
Attend monthly REM meetings and monitor industry best practices
Assist with property and regulatory agency inspections
Evaluate contractor work, including asbestos remediation and hazardous materials abatement
Negotiate vendor pricing and check references
Maintain national vendor account rosters
Monitor vendor compliance with service agreements and purchasing policies
Develop individualized emergency evacuation plans
Support new property openings and acquired-property transitions
Assist during construction/acquisition phases and create vendor books
Maintain confidentiality of resident, applicant and employee information
Lead injury-prevention training for maintenance staff
Supervise the Capital Needs Assessment Coordinator
Orient, train, schedule, coach, counsel and provide performance feedback to employees
Approve timesheets and time-off requests

Requirements

What you’ll need

High School Diploma or equivalent
3+ years of experience negotiating with vendors to obtain competitive pricing
Valid California Driver’s License and DMV clearance
Ready access to a reliable vehicle
Maintain own auto insurance
Vehicle able to transport routine maintenance supplies
Knowledge of general maintenance preferred
Must pass criminal background check requirements
Education and employment history verification
Fingerprinting may be required for certain roles
Must complete drug testing within 72 hours of accepting a conditional offer
Regular and predictable attendance
Ability to attend mandatory trainings and meetings

Benefits

Comp & perks

Medical, dental, vision, disability and life insurance
403(b) retirement plan with a 5% match
15 days of vacation per year, increasing based on years of service
10 paid sick days per year
12 paid holidays
Work schedule flexibility
Flexible start times for REM onsite positions
Competitive salaries
Flexible Spending Account
EAP – Mental Health, Financial and Legal Services
$1,500 employee referral program
EAH University, an in-house training program
Professional development
Extensive training programs