Facilities Coordinator – South Bay Region

EAH Housing

. Manage, develop, implement and operate company-wide programs related to capital expenditures and vendor relationships .

Posted 11/6/2026full-timeSan Jose • California • United StatesMid-LevelSenior💰 $80,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing capital expenditures and vendor relationships, with a strong focus on project oversight, compliance, and environmental sustainability initiatives. Proficient in negotiating vendor contracts and ensuring quality workmanship while maintaining confidentiality and regulatory standards.

Highest-signal resume keywords

Vendor NegotiationCapital Improvement Project ManagementEnvironmental Sustainability InitiativesContract AdministrationRegulatory Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Capital Expenditures ManagementRFP Documentation PreparationProject Inspection and ReportingVendor Performance EvaluationAsbestos Remediation KnowledgeHazardous Materials Abatement KnowledgeEmergency Evacuation PlanningMaintenance Staff TrainingBudget SolicitationContractor Work Evaluation

Soft Skills

Confidentiality MaintenanceEffective CommunicationLeadershipCoachingTeam Coordination

Certifications & Qualifications

Valid California Driver’s LicenseAuto Insurance

Industry Keywords

Property ManagementCapital ImprovementVendor RelationshipsMaintenance ProjectsEnvironmental InitiativesRegulatory Agency InspectionsCompetitive BidsVendor ComplianceConstruction ProjectsEmergency Planning

About the role

Key responsibilities & impact

Manage, develop, implement and operate company-wide programs related to capital expenditures and vendor relationships
Support Property Supervisors, REM Directors and Facilities Director on maintenance-related projects
Update capital improvement paperwork and prepare comprehensive RFP documentation
Review capital improvement projects exceeding $5,000 for California properties
Ensure bid packages contain required documentation and bids are comparable
Liaise between contractors and Property Supervisors to provide specifications and obtain competitive bids
Inspect properties to identify capital improvement needs and prepare reports
Oversee vendor contract administration and evaluate vendor performance
Approve completed project workmanship before vendor payments, as requested
Maintain corporate and vendor files for completed capital improvement work
Solicit bids for property budgets and advise on reserve replacement accounts and annual budgets
Lead property-level environmental sustainability initiatives
Coordinate and lead monthly meetings with Maintenance Supervisors
Attend monthly REM meetings and participate in industry groups
Assist with annual unit and regulatory agency inspections
Evaluate outside contractor work, including asbestos remediation and hazardous materials abatement
Negotiate vendor pricing, check references and maintain national vendor account rosters
Monitor vendor performance and compliance with service agreements and purchasing policies
Develop individualized emergency evacuation plans for properties
Support new property openings and acquired-property transitions
Assist with construction/acquisition projects and create vendor books
Train maintenance staff on injury prevention and employee safety
Supervise the Capital Needs Assessment Coordinator, including scheduling, timesheets, coaching and performance feedback

Requirements

What you’ll need

High School Diploma or equivalent
Three years’ experience negotiating with vendors to obtain competitive pricing
Valid California Driver’s License and DMV clearance
Ready access to a reliable vehicle
Maintain own auto insurance
Vehicle must be able to transport routine maintenance supplies
Knowledge of general maintenance preferred
Must pass criminal background check and, where applicable, fingerprinting requirements
Must complete required drug testing within 72 hours of accepting a conditional offer
Regular and predictable attendance
Ability to maintain confidentiality of resident, applicant, and employee information
Ability to attend mandatory trainings and meetings

Benefits

Comp & perks

Medical, dental, vision, disability and life insurance
403(b) retirement plan with a 5% match
15 days of vacation per year, increasing based on years of service
10 paid sick days per year
12 paid holidays
Work schedule flexibility
Flexible start times for REM onsite positions
Competitive salaries
Flexible Spending Account
EAP – Mental Health, Financial and Legal Services
$1,500 Employee Referral Program
EAH University, an in-house training program
Professional development
Extensive training programs