Vendor Compliance Coordinator

East Bay Community Action Program

. Oversee accurate review, documentation, and processing of all deliverable fuel vendor transactions in alignment with LIHEAP requirements .

Posted 11/9/2026full-timeEast Providence • Rhode Island • United StatesMid-LevelSenior💰 $23 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in vendor management, compliance, and operational coordination, with a strong focus on data accuracy and documentation. Proficient in managing multiple priorities and providing technical assistance to stakeholders while ensuring adherence to regulatory requirements.

Highest-signal resume keywords

Vendor ManagementCompliance DocumentationData Entry and ReconciliationOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ReconciliationDocumentation ReviewVendor Activity MonitoringGrant Utilization TrackingAudit Preparation

Soft Skills

Attention to DetailProblem-Solving MindsetCollaborative Working Style

Tools & Technologies

Microsoft OfficeGoogle WorkspaceVendor Management SystemsERP Systems

Industry Keywords

LIHEAP RequirementsComplianceRisk ManagementContracts AdministrationProcurement

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Oversee accurate review, documentation, and processing of all deliverable fuel vendor transactions in alignment with LIHEAP requirements
Coordinate collection, verification, and tracking of fuel delivery tickets and vendor documentation
Maintain complete, legible, and audit-ready operational, fiscal, and compliance records
Perform data entry and reconciliation within LIHEAP and agency systems
Match transactions to household records, funding sources, vendor accounts, and fiscal year allocations
Monitor vendor activity, grant utilization, and multi-year grant balances
Ensure payments, deliveries, refunds, and account adjustments are accurately recorded and properly allocated
Lead weekly invoicing and payment processing activities
Produce and maintain reports on vendor activity, delivery tickets, delivery trends, payment status, and compliance metrics
Provide guidance and technical assistance to program staff and vendors on documentation, file maintenance, and data accuracy
Support audits, monitoring visits, and continuous improvement initiatives

Requirements

What you’ll need

Strong organisational skills with the ability to manage multiple vendors, deadlines, and priorities simultaneously
Excellent attention to detail and accuracy when handling documentation and data
Clear written and verbal communication skills, with the ability to interact professionally with internal stakeholders and external vendors
Comfortable working with spreadsheets, databases, and/or vendor management systems
Ability to interpret and follow policies, procedures, and basic contract or regulatory requirements
Problem-solving mindset with the ability to follow up on issues and see them through to resolution
Collaborative working style and willingness to support cross-functional teams
Mid-level experience, typically 3–7 years, in vendor management, procurement, compliance, contracts administration, operations coordination, or a related field
Experience working with vendor documentation such as contracts, insurance certificates, tax forms, and certifications
Familiarity with compliance, risk management, or audit processes is a plus
Comfort using Microsoft Office or Google Workspace; experience with vendor management or ERP systems is an advantage

Benefits

Comp & perks

Competitive salary commensurate with experience
Comprehensive medical, dental, and vision coverage
Retirement plan with employer contribution or match
Generous paid time off, including holidays
Professional development and training opportunities
Supportive, mission-driven work environment