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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in managing executive calendars, coordinating travel logistics, and improving office operations. Proficient in MS Office and committed to enhancing employee experience and sustainability initiatives.
Highest-signal resume keywords
5+ Years ExperienceBachelor's DegreeStrong MS Office SkillsFluent EnglishAI-Oriented Approach
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementMeeting CoordinationTravel ArrangementExpense ReportingOffice Operations Management
Soft Skills
Excellent OrganizationPlanning SkillsService-Oriented AttitudePunctualityDiscretion
Tools & Technologies
Spendesk
Industry Keywords
ESG StandardsWorkplace SustainabilityFacilities ManagementLogistical SupportBrussels Headquarters
About the role
Key responsibilities & impact- Provide day-to-day administrative and organisational support to the Group CEOs
- Manage calendars, organise meetings and coordinate appointments
- Handle incoming requests, follow up on emails and outstanding matters
- Arrange business travel and accommodation
- Prepare meeting logistics and support senior management meetings
- Oversee day-to-day operations of the Brussels headquarters
- Manage office supplies, refreshments, mail, deliveries and general office needs
- Coordinate cleaning, maintenance, facilities providers, suppliers, orders, budgets and invoices
- Manage incoming calls and direct enquiries
- Contribute to ESG standards and workplace sustainability initiatives
- Improve office operations, facilities and employee experience
- Organise Group meetings, internal events, travel, venues, hotels, catering and transport
- Prepare and complete Spendesk expense reports for HQ travel
- Coordinate Academy Summit travel, transportation and logistics
- Provide on-site logistical support during the annual Academy Summit
Requirements
What you’ll need- 5+ years of experience in a similar role
- Bachelor's degree
- Strong MS Office skills
- AI-oriented approach
- Excellent organization, planning and administration skills
- Punctual, loyal and discreet attitude
- Service-oriented and optimistic
- Fluent English; French and/or Dutch is a plus
- Living near Brussels, as the job requires frequent office presence
Benefits
Comp & perks- Ongoing opportunities to develop your knowledge through training and our own Academy Online
- A culture of objectivity, optimism and open-mindedness
- Open communication through newsletters and the annual Kick-Off
- Flexibility based on trust — the job must get done
- Transparent appraisal system built around continuous feedback
- Varied role with a high degree of independence
- Option to work partly from home after an initial settling-in period (1 day remote working/week)
- Passionate team and plenty of fun
- Challenging, engaging opportunity in a dynamic company