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About the role
Key responsibilities & impact- Maintain legal department calendars, including litigation deadlines, regulatory examinations, meetings, and reporting requirements
- Process legal invoices and coordinate billing matters with outside counsel and vendors
- Maintain litigation tracking logs and case status reports
- Maintain contract files, assist with contract intake and routing, and coordinate signature and storage processes
- Liaise with outside counsel regarding case updates, documentation, and deadlines
- Track and document all mail received within the Legal department
- Assist with legal team research projects
- Assist with researching and coordinating responses to employee legal and compliance-related questions
- Coordinate assignment, tracking, and follow-up for requests submitted through the Request Management System
- Assist in writing and updating Legal Department procedures
- Maintain legal records, files, and matter documentation according to retention requirements, confidentiality standards, and department procedures
- Maintain accurate information in legal department systems, trackers, and shared resources
- Assume additional responsibilities supporting the growth, development, and operational effectiveness of the Legal Department and the Credit Union
- Serve as backup to the Legal Operations Manager as assigned
Requirements
What you’ll need- High School Diploma or GED
- 3+ years of experience providing legal department, compliance, executive, or administrative support
- Financial services experience preferred
- Excellent verbal and written communication skills
- Excellent interpersonal and conflict resolution skills
- Knowledge of legal terminology and legal processes
- Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
- Ability to interpret complex or diverse information, especially from government or legal sources
- Ability to maintain strict confidentiality
- Proficient with Microsoft Office suite, including Word, Excel, and Outlook
- Ability to learn to work in Lexis Nexis legal research
- Ability to understand business operations and apply sound judgement when supporting legal, compliance, and organizational priorities
- Sound judgment with the ability to prioritize and make decisions, identify emerging risks, and coordinate effectively with internal and external resources in a hybrid environment
- Professional presence and the ability to communicate and collaborate effectively with senior leaders, internal stakeholders, outside counsel and law firm partners
Benefits
Comp & perks- Equal opportunity employer committed to creating an inclusive environment for all employees