Marketing Coordinator – Proposal

EEI

. Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations .

Posted 9/18/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal coordination, technical writing, and compliance management within the AEC or professional-services industry. Proficient in developing client-focused content and managing multiple projects under tight deadlines while ensuring quality and adherence to brand standards.

Highest-signal resume keywords

Proposal CoordinationTechnical WritingAdobe InDesign ProficiencyMicrosoft Office Suite ProficiencyGraphic Design

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentCompliance MatricesContent DevelopmentEditingProofreadingResearchProject ManagementTime ManagementAnalytical SkillsOrganizational Skills

Soft Skills

Verbal CommunicationCollaborationIndependenceFlexibilityPrioritization

Tools & Technologies

Adobe InDesignMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointOpenAsset

Industry Keywords

AEC IndustryProposal ManagementEngineering DesignConstruction ManagementCommissioningEnergyProfessional ServicesDigital AdvertisingSEOClient Engagement

About the role

Key responsibilities & impact

Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations
Identify evaluation criteria, required response elements, forms, page limits, submission requirements, and compliance risks
Translate solicitation requirements into proposal response plans
Develop proposal schedules, outlines, compliance matrices, and work plans
Communicate milestones, ownership, review expectations, and deadlines to contributors
Coordinate proposal meetings, milestones, calendar invitations, follow-up communications, and collaboration with technical leaders, project teams, teaming partners, and subcontractors
Complete final quality-control reviews for completeness, consistency, writing quality, formatting, branding, and compliance
Write and edit client-focused content describing EEI services, project experience, staff qualifications, and differentiators
Translate technical subject matter related to engineering design, commissioning, building performance, energy, project management, program management, and construction management into accessible marketing language
Conduct research supporting pursuit strategy, client and market understanding, and content development
Design and produce graphics and layouts for proposals, qualifications packages, presentations, collateral, advertisements, and digital communications
Apply EEI brand standards, coordinate employee and project photography, maintain visual assets, and prepare final files for submission, printing, or distribution
Monitor publications and procurement sources for opportunities, prospective clients, and industry developments
Assist with prospect research and maintenance of client, media, and market contact information
Support website, social media, events, and other marketing initiatives as workload permits
Collaborate with employees marketing EEI services and communicate with clients, prospects, architects, teaming partners, and engineering firms when appropriate
Report to the Marketing Manager; no supervisory duties
Partner with Marketing, Business Development, branch and regional leaders, project managers, technical staff, People Services, Operations, teaming partners, and subcontractors

Requirements

What you’ll need

2+ years of proposal coordination, marketing, technical writing, or related experience, preferably within the AEC or professional-services industry
Demonstrated writing, editing, proofreading, and verbal communication skills
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Demonstrated proficiency with Adobe InDesign, including creating, editing, formatting, and producing multi-page proposal and qualifications documents under deadline
Strong analytical, organizational, planning, and time-management skills, with the ability to prioritize competing deadlines
Ability to work independently and collaboratively, receive direction from multiple stakeholders, and manage multiple concurrent assignments
Ability to work flexible or additional hours when required to meet proposal and production deadlines
Applicants must be currently authorized to work in the United States on a full-time basis
Preferred: experience supporting architecture, engineering, construction, commissioning, energy, or professional-services organizations
Preferred: preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions
Preferred: experience with graphic design, website content, social media, SEO, or digital advertising
Leveraging OpenAsset is strongly preferred
Occasional travel based on business needs, including conferences, trade shows, or team activities
Regular desk-based work involving extended periods of sitting and computer use; occasional standing, walking, stooping, and lifting or moving materials weighing up to 25 pounds

Benefits

Comp & perks

Employee Stock Ownership Plan (ESOP); 100% employer funded
Health, dental, and vision insurance
Flexible Spending Accounts (FSAs)
Health Savings Accounts (HSAs)
Company-paid LTD, STD, and basic life insurance
Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
Profit-sharing + discretionary performance bonuses
401(k) retirement plan with company match; 100% immediate vesting
Vacation + sick time
Eight paid + two floating holidays
Parental Leave
Milestone Travel Award (Every 5 Years)
Remote-first company
Paid certifications, seminars, and conferences
Professional development opportunities