Senior Marketing and Proposal Coordinator

EEI

. Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations .

Posted 9/22/2026full-timeRemote • United StatesSenior💰 $58,000 - $72,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal coordination and technical writing, with a strong ability to translate complex technical information into accessible marketing content. Proficient in managing proposal schedules, compliance matrices, and collaborating with cross-functional teams to produce high-quality proposals under tight deadlines.

Highest-signal resume keywords

Proposal CoordinationTechnical WritingAdobe InDesignGraphic DesignCompliance Matrices

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal PreparationEditingProofreadingContent DevelopmentDigital AdvertisingSEORFI/RFP/RFQ AnalysisMulti-Page Document ProductionResearchTime Management

Soft Skills

Verbal CommunicationCollaborationQuality ControlOrganizational SkillsDeadline Management

Tools & Technologies

Adobe AcrobatOpenAssetDigital Communications PlatformsSocial Media ToolsWebsite Content Management Systems

Industry Keywords

AEC IndustryProfessional ServicesArchitectureEngineeringConstruction

About the role

Key responsibilities & impact

Review and analyze RFIs, RFPs, RFQs, QBSs, bids, and other solicitations
Identify evaluation criteria, response elements, forms, page limits, submission requirements, and compliance risks
Translate solicitation requirements into proposal response plans
Lead moderate to complex proposals and provide senior proposal coordination and production support for strategic pursuits
Develop proposal schedules, outlines, compliance matrices, and work plans
Communicate milestones, ownership, review expectations, and deadlines to contributors
Partner with technical leaders, project teams, teaming partners, and subcontractors to collect, organize, and refine content
Coordinate day-to-day proposal assignments and provide technical and quality-control guidance to Marketing Coordinator teammates
Translate technical subject matter into accessible marketing language
Conduct research supporting pursuit strategy, client and market understanding, and content development
Lead design and production of graphics and layouts for proposals, qualifications packages, presentations, collateral, advertisements, and digital communications
Apply EEI brand standards across print and electronic materials
Assist with prospect research and maintenance of client, media, and market contact information
Support website, social media, events, and other marketing initiatives
Collaborate with Marketing, Business Development, branch and regional leaders, project managers, technical staff, People Services, Operations, teaming partners, and subcontractors
Report to the Marketing Manager; no supervisory duties

Requirements

What you’ll need

4+ years of proposal coordination, marketing, technical writing, or related experience, preferably within the AEC or professional services industry
Bachelor's degree in Marketing, Construction Management, Communications, Journalism, Digital Strategy, or related field and/or relevant experience
Proficiency with Adobe InDesign and Adobe Acrobat, including creating, editing, formatting, and producing multi-page proposal and qualifications documents under deadline
Experience preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions
In-depth experience with writing, editing, proofreading, and verbal communication skills
Background in graphic design, website content, social media, SEO, or digital advertising
Ability to manage time-sensitive proposal and production work while meeting strict deadlines and maintaining quality standards
Experience supporting architecture, engineering, construction, commissioning, energy, or professional-services organizations
Experience with graphic design and production; experience with website content, social media, SEO, or digital advertising is beneficial
Experience with OpenAsset is strongly preferred
Willingness/ability to travel up to 5%
Work authorization in the United States, as confirmed through Form I-9 and E-Verify

Benefits

Comp & perks

Employee Stock Ownership Plan (ESOP); 100% employer funded
Health, dental, and vision insurance
Flexible Spending Accounts (FSAs)
Health Savings Accounts (HSAs)
Company-paid LTD, STD, and basic life insurance
Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
Profit-sharing + discretionary performance bonuses
401(k) retirement plan with company match; 100% immediate vesting
Vacation + sick time
Eight paid + two floating holidays
Parental Leave
Milestone Travel Award (Every 5 Years)
Remote-first company
Paid certifications, seminars, and conferences
Professional development opportunities