Talent Acquisition Coordinator

Effortless Office

. Partner with the Experience Manager and hiring managers to understand staffing needs and post open positions on job boards and recruiting channels .

Posted 11/7/2026full-timeRemote • United StatesMid-LevelSenior💰 $55,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting, onboarding, and HR coordination, with a strong focus on maintaining confidentiality and compliance with employment regulations. Proficient in managing candidate communications and performance review processes while ensuring organizational efficiency.

Highest-signal resume keywords

Recruiting ExperienceOnboarding CoordinationApplicant Tracking Systems (ATS)Microsoft 365 ProficiencyBackground Screening Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

RecruitingTalent AcquisitionOnboardingInterviewingBackground ChecksReference ChecksRecordkeepingPerformance ReviewsEmployee EngagementProcess Development

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationProfessionalism

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft WordMicrosoft ExcelHRISPEO Platforms

Certifications & Qualifications

APHRPHRSHRM-CP

Industry Keywords

Employment PracticesEEOFCRAForm I-9Managed Service Provider (MSP)

About the role

Key responsibilities & impact

Partner with the Experience Manager and hiring managers to understand staffing needs and post open positions on job boards and recruiting channels
Screen resumes and applications and conduct initial screening interviews via Microsoft Teams
Schedule and coordinate interviews, participate in interviews, and gather hiring-team feedback
Communicate with candidates throughout the hiring process and maintain accurate candidate records
Initiate and track background checks and conduct professional reference checks
Prepare and send offer letters, track acceptances, and confirm start dates
Handle candidate and employee information confidentially and according to company policy and employment regulations
Coordinate onboarding from offer acceptance through the first 90 days
Ensure new-hire paperwork and PEO enrollment are completed accurately and on time
Coordinate with hiring managers, IT, and Accounting regarding equipment, system access, and first-day information
Schedule and facilitate new-hire orientation and training on company policies, core values, and EOS practices
Track required new-hire training, including security awareness training
Serve as a resource for new hires during their first weeks
Schedule, track, and process 45-day and 90-day performance reviews
Prepare review materials and follow up on outstanding or overdue reviews
Manage the annual company review cycle, including timelines, communications, reminders, and completion tracking
Maintain review documentation and report completion status and trends to the Experience Manager
Maintain organized, accurate, and confidential employee and hiring records
Develop and refine templates, checklists, and processes for candidates, new hires, and managers
Support employee engagement initiatives and other HR projects as needed

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience will be considered
Preferred certifications: aPHR, PHR, or SHRM-CP
3+ years of experience in recruiting, talent acquisition, onboarding, or HR coordination
Experience conducting interviews, background checks, and reference checks
Working knowledge of employment practices related to hiring, background screening, and recordkeeping (e.g., EEO, FCRA, Form I-9)
Experience with applicant tracking systems (ATS), HRIS, or PEO platforms preferred
Proficiency in Microsoft 365, including Outlook, Teams, Word, and Excel
Experience in an IT, Managed Service Provider (MSP), or technology services environment is a plus
Demonstrated ability to handle sensitive and confidential information with discretion
Exceptional organizational skills and attention to detail, with the ability to manage multiple candidates and deadlines at once
Strong written and verbal communication skills and a warm, professional approach with candidates and employees
Monday–Friday availability, 8:00 am–5:00 pm PST

Benefits

Comp & perks

Health, dental, and vision insurance
401K + employer match
Paid time off and holidays
Opportunities for career growth and development
Formal and structured mentorship
Training and certification support