Proposal Specialist

EFI Global

. Review and vet RFP and RFQ opportunities with regional leadership and subject matter experts .

Posted 10/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal management, including RFP and RFQ coordination, compliance, and tailoring responses to client needs. Strong project management and organizational skills are essential for maintaining timelines and ensuring quality in submissions.

Highest-signal resume keywords

Proposal Management ExperienceProject Management ExperienceProofreading And Editing SkillsRFP And RFQ CoordinationMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementProject ManagementProofreadingEditingRFP CoordinationRFQ CoordinationCompliance ManagementDocumentation ManagementTime ManagementOrganizational Skills

Soft Skills

Ability To Work IndependentlyCollaborative SkillsAbility To Meet DeadlinesGood Communication SkillsAbility To Work In High-Pressure Environments

Tools & Technologies

Microsoft Office

Industry Keywords

EngineeringConstructionArchitectureProfessional ServicesPublic-Agency Proposals

About the role

Key responsibilities & impact

Review and vet RFP and RFQ opportunities with regional leadership and subject matter experts
Coordinate and respond to RFP/RFQ opportunities for timely and accurate submissions
Prepare initial drafts and incorporate subject matter expert edits and updates
Ensure responses are compliant, responsive, and tailored to client needs
Maintain security and integrity of proposal documentation
Identify and document new requirements with subject matter experts
Facilitate internal review and production of final master proposals
Establish and maintain response timelines and deadlines
Develop and maintain proposal best practices
Handle RFP follow-up requests, proposal library updates, and ad hoc assignments
Support organizational quality programs and perform other assigned duties

Requirements

What you’ll need

5+ years of professional experience required, preferably within engineering, construction, architecture, or other professional services
Minimum of four (4) years of related experience, or an equivalent combination of education and experience
At least one (1) year of project management experience required
At least one (1) year of proofreading and editing experience required
Bachelor's degree from an accredited college or university preferred
Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience preferred/advanced
Five (5)+ years of proposal management experience preferred
Experience creating proposals responding to public-agency RFQs and RFPs
Strong grammar and proofreading skills
Knowledge of appropriate software
PC literacy, including Microsoft Office products
Good project management, time management, and organizational skills
Ability to work independently, collaboratively, in a team, and in a fast-paced, high-pressure environment
Ability to meet deadlines
Ability to develop and manage teaming relationships supporting RFP requirements, including minority and subcontracting participation goals
Ability to meet or exceed Performance Competencies

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) and matching
PTO
Disability insurance
Life insurance
Employee assistance
Flexible spending or health savings account
Other additional voluntary benefits
Fully remote work flexibility