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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in contract management, invoicing processes, and administrative support, with a strong focus on detail orientation and effective communication in both German and English. Capable of optimizing workflows and collaborating with various departments to ensure smooth operations.
Highest-signal resume keywords
Contract ManagementInvoicing Data ManagementMicrosoft Office ProficiencyProfessional Communication SkillsDetail Orientation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract CreationContract Template AdjustmentData SynchronizationFee AdjustmentDiscount Calculation
Soft Skills
Service-Minded PersonalityStrong Communication SkillsFlexibilityResult-Oriented ApproachAbility to Prioritize Tasks
Tools & Technologies
Microsoft WordMicrosoft Excel
Industry Keywords
Consultant ContractsPurchase Order ManagementKnowledge Transfer ProceduresSales SupportAdministrative Tasks
About the role
Key responsibilities & impact- Support the Contract Group department with consultants’ contracts
- Create, correct and send contracts to clients and consultants
- Ensure correct invoicing data in the system
- Manage purchase order hunting
- Manage contracts
- Create, adjust and update contract templates according to client framework agreements
- Assist Account Managers and the Finance Department with administrative tasks
- Synchronize data in contracting-related databases
- Participate in development, optimization and system-improvement projects
- Add and verify invoicing data such as PO numbers and cost centers
- Adjust fees and rates, including index regulations
- Calculate discounts and submit them to the internal system
- Support Sales with invoice-related matters
- Prepare standardized procedures and instructions for knowledge transfer
- Support the Contract Director with reporting
- Maintain close contact with Sales and other internal departments
- Ensure assigned processes run smoothly and deliver strong results
Requirements
What you’ll need- At least 2 years of experience working with details in written material, documents and databases
- Natural flair for and motivation by working with people services
- Understanding of the importance of being a support function to others
- High level of drive, initiative and persistence
- Result-oriented approach
- Strong sense of discipline and ability to structure work
- Experience with Microsoft Office, especially Word and Excel
- High sense of detail and overview
- Professional communication skills in German and English
- Outgoing and service-minded personality with strong communication skills
- Flexibility and ability to prioritize tasks
- Ability to work from the Warsaw office two times per week
Benefits
Comp & perks- Full-time position
- Flexible, trust-based and service-minded work environment
- Opportunity to work independently and collaborate with friendly, committed colleagues
- Flat organizational structure
- Close-knit culture and strong community
- Knowledge sharing and cooperation across international departments
- Conditions supporting physical and mental wellbeing
- Motivating and engaging work environment