Fleet Administrator

EMED Group

. Support the Fleet team in delivering administrative services to the Fleet Manager and supervisory team .

Posted 10/21/2026full-timeRedhill • United KingdomMid-LevelSenior💰 £13 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities within a Fleet environment, including data management, customer service, and compliance with confidentiality standards. Proficient in using Fleet Management Systems and maintaining accurate administrative records while fostering positive relationships with stakeholders.

Highest-signal resume keywords

Fleet Management SystemsAdministration ExperienceExcellent IT SkillsCustomer Service ExperienceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data InputReport GenerationDocument ProcessingVehicle Service DocumentationPCN ProcessingDatabase ManagementVehicle Road Tax ManagementConfidential Information HandlingAdministrative Systems MaintenanceWorkplace Health and Safety Knowledge

Soft Skills

Excellent Communication SkillsTeamworkProactive AttitudePeople Management SkillsRelationship Building

Tools & Technologies

WordExcelOutlookDatabase SoftwareFleet Management System

Certifications & Qualifications

Customer Service NVQBusiness Administrative NVQ

Industry Keywords

Fleet EnvironmentData Protection ActConfidentiality PolicyStakeholder EngagementRegulatory Pre-employment Checks

About the role

Key responsibilities & impact

Support the Fleet team in delivering administrative services to the Fleet Manager and supervisory team
Input data and generate reports from the in-house database and Fleet Management system
Log information onto Fleet management and other database systems
Provide administrative support to the Head of Fleet as required
Organise vehicle road tax payments
Process and file vehicle service documentation
Gather information and process PCNs and prosecutions
Issue fuel cards
Handle confidential information in accordance with the Data Protection Act and company confidentiality policy
Promote customer care, staff welfare, and good working relationships with staff and external agencies
Support operations with follow-up requirements and investigations, including note-taking

Requirements

What you’ll need

Excellent IT skills including Word, Excel, Outlook, and database software
Administration experience within a Fleet environment
General knowledge of workplace health and safety, or willingness to learn
Experience working in a customer service environment with a variety of stakeholders
Experience maintaining administrative systems
Excellent communication skills and ability to form good relationships with service users
Ability to work well as part of a team, independently, and use initiative
Accuracy and attention to detail
Proactive, forward-thinking, hands-on can-do attitude with good people management skills
Relevant experience in a similar role
Qualification relevant to the role, such as Customer Service or Business Administrative NVQ
Knowledge of Fleet Management Systems
Subject to regulatory pre-employment checks
Must provide full employment history if invited to interview

Benefits

Comp & perks

33 days holiday
Life Assurance
24/7 online/telephone GP Consultation and access to prescriptions
2nd opinion medical support following diagnosis or where a colleague is on a treatment pathway
Cash-plan benefits, including dental, optical, and chiropody support
Access to mental health consultations
Access to physiotherapy consultations
Access to legal advice on domestic issues, including motoring offences, wills and probate, and personal injury
Financial guidance regarding retirement planning, tax savings, and state benefits
Long Service Recognition Scheme after 5 and 20 years’ service
Values-based Internal Recognition Scheme with financial reward and annual recognition event
Refer a Friend recruitment incentive scheme with financial rewards
The EMED foundation support for colleagues and local communities
Pension Scheme
Blue Light Card access
EAP (Employee Assistance Programme)
Flu vaccination through an internal Autumn/Winter campaign