Manager, Venue Procurement

Emerald

. Support strategic sourcing, contracting, administration, and ongoing management of hotel and venue agreements across the event portfolio .

Posted 10/6/2026full-timeRemote • United StatesMid-LevelSenior💰 $80,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in venue sourcing, hotel contract management, and procurement processes, with a strong focus on negotiation, compliance, and stakeholder communication. Proficient in utilizing technology solutions for sourcing and data analysis while maintaining high organizational standards.

Highest-signal resume keywords

Venue SourcingHotel Contract ManagementCvent Technology SolutionsProject ManagementData Analysis

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract NegotiationRoom Block ManagementConcession ManagementFinancial AnalysisProcess DocumentationSourcing RFP DistributionEvent SupportExcel ProficiencySmartsheet ProficiencyData Reporting

Soft Skills

Excellent CommunicationAttention to DetailOrganizational SkillsStakeholder CoordinationAbility to Manage Competing Priorities

Tools & Technologies

CventExcelSmartsheetData Analysis Tools

Certifications & Qualifications

CMPCMM

Industry Keywords

Hotel SalesHospitality OperationsMeeting PlanningProcurementConvention CentersCVB/DMO PartnersThird-Party SourcingMulti-Event PortfolioMaster AgreementsCitywide Hotel Contracting

About the role

Key responsibilities & impact

Support strategic sourcing, contracting, administration, and ongoing management of hotel and venue agreements across the event portfolio
Manage day-to-day procurement workflow from sourcing through contract execution and post-contract administration
Review hotel, venue, and room-block agreements against approved contracting standards and templates
Manage routine contract negotiations with hotels, venues, and third-party sourcing partners
Review room rates, room blocks, concessions, commissions, rebates, attrition, cancellation, rate protection, construction/renovation provisions, and other commercial terms
Identify deviations from contract standards and escalate material exceptions to the Director of Venue Procurement and/or Legal
Coordinate revisions, redlines, clean agreements, final approval, signature routing, and executed contract documentation
Support hotel and venue sourcing initiatives, prepare and distribute RFPs, and organize proposals and responses
Develop comparison summaries covering rates, concessions, financial terms, contractual obligations, and risks
Track contract status, redlines, approvals, deadlines, and next actions
Manage routine amendments and room block adjustments within approval parameters
Serve as day-to-day contact for hotel partners, CVB partners, sourcing agencies, and housing providers
Monitor deliverables, drive timely responses, and ensure third-party compliance with procurement procedures
Review commissions, rebates, and financial concessions; support reconciliation, audit, and reporting
Maintain contract templates, negotiation playbooks, SOPs, procurement tools, documentation, and contract records
Identify recurring negotiation issues and recommend improvements to templates and processes
Support preferred terms and repeat-use agreements with strategic hotel partners

Requirements

What you’ll need

5+ years of experience in venue sourcing, hotel sales, hospitality operations, meeting planning, or procurement
Strong understanding of hotel contracts, room blocks, attrition, cancellation, concession management, and group housing practices
Demonstrated experience utilizing Cvent technology solutions, including sourcing/RFP distribution, venue search and evaluation, and supplier relationship management
Experience working with hotel brands, convention centers, CVB/DMO partners, and housing providers
Advanced proficiency in Excel, Smartsheet, and data analysis/reporting tools
Strong project management skills with the ability to manage multiple sourcing, contracting, and event support projects simultaneously
Excellent written and verbal communication skills, including experience coordinating contract negotiations and stakeholder communications
Highly organized with strong attention to detail and the ability to manage competing priorities in a fast-paced environment
Experience developing and maintaining process documentation, templates, and operational best practices
CMP, CMM, or similar industry designation preferred
Experience supporting a multi-event or large-scale tradeshow/event portfolio preferred
Experience with convention-center and complex citywide hotel contracting preferred
Familiarity with master agreements, multi-year agreements, and hotel term agreements preferred
Experience with third-party sourcing and housing providers preferred

Benefits

Comp & perks

Bonus
Unlimited vacation for exempt employees
Flexible working locations
401(k) plan with a company match
Medical, dental, and vision coverage
Transgender services and fertility benefits
Parental and caregiver leave
Dependent benefits
Commuter benefits
FSA benefits
Professional development programs like Toastmasters
Mental wellness tools