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Assistant Program Coordinator – Temporary
Emory University. Maintain, track, and process Affiliation Agreements and Clinical Site Contracts between Emory University and external healthcare systems, hospitals, and clinics .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing clinical agreements and compliance documentation. Proficient in coordinating with multiple departments and handling sensitive information in a fast-paced environment.
Highest-signal resume keywords
Affiliation Agreements ManagementClinical Site Contracts CoordinationCORE ELMS Database ManagementStrong Written And Verbal CommunicationOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Affiliation AgreementsClinical Site ContractsDatabase ManagementDocument VerificationEvent Logistics Management
Soft Skills
Attention To DetailProblem-Solving AbilitiesConfidentiality HandlingTime Management
Certifications & Qualifications
Bachelor's Degree
Industry Keywords
Healthcare ComplianceClinical EducationStudent PlacementPreceptor Onboarding
About the role
Key responsibilities & impact- Maintain, track, and process Affiliation Agreements and Clinical Site Contracts between Emory University and external healthcare systems, hospitals, and clinics
- Coordinate with Legal, Procurement, and Risk Management departments to initiate new agreements, manage renewals, and process amendments
- Monitor agreement expiration dates to ensure clinical sites remain compliant and legally active before student placement
- Serve as the primary administrative contact for external clinical site coordinators regarding legal documentation and onboarding
- Manage and update the clinical education database, CORE ELMS, containing preceptor credentials, site profiles, licensing, and contact information
- Onboard clinical preceptors and collect, verify, and archive required documentation
- Provide administrative assistance to the Director of Clinical Education, Clinical Coordinators, and PA Program Leadership
- Manage travel arrangements, expense reports, and event logistics for faculty visits, preceptor events, and clinical orientation workshops
- Draft, proofread, and distribute communications, policy updates, and newsletters
- Serve as an initial contact for clinical-year PA students regarding administrative inquiries, site compliance, and document submissions
- Coordinate collection and archiving of student and preceptor evaluations and end-of-rotation exam documentation
- Support Clinical Year Orientation and Graduation activities
- Perform related responsibilities as required
Requirements
What you’ll need- A bachelor's degree or an equivalent combination of education, training and experience
- Exceptional organizational skills with precise attention to detail
- Strong written and verbal communication skills for professional interaction with healthcare executives, physicians, faculty, and students
- Ability to handle confidential, sensitive information in compliance with regulations
- Strong problem-solving abilities
- Skill in prioritizing multiple deadlines in a fast-paced environment
Benefits
Comp & perks- Remote work from home day options may be granted at department discretion
- Equal opportunity employment
- Reasonable accommodations for qualified individuals with disabilities