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Fellowship Program Coordinator – School of Medicine, Pathology
Emory University. Organize, coordinate, and plan operational facets of fellowship training programs .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in coordinating and managing fellowship training programs, including administrative operations, compliance with ACGME requirements, and effective communication with diverse stakeholders. Proficient in maintaining program records, facilitating evaluations, and enhancing operational efficiency.
Highest-signal resume keywords
Fellowship Program CoordinationACGME ComplianceAdministrative Operations ManagementCandidate Recruitment ManagementProgram Evaluation Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Program ManagementData ManagementDocumentation PreparationFinancial ReportingEvaluation Administration
Soft Skills
CommunicationOrganizational SkillsProblem-SolvingConfidentiality MaintenanceInterpersonal Skills
Tools & Technologies
ACGME Accreditation Data SystemNew InnovationsERASFellowshipCAS
Industry Keywords
Graduate Medical EducationFellowship Training ProgramsOperational EfficiencyTrainee Records ManagementVisa Sponsorship Documentation
About the role
Key responsibilities & impact- Organize, coordinate, and plan operational facets of fellowship training programs
- Provide administrative, operational, and programmatic support for graduate medical education fellowship programs
- Coordinate daily administrative operations for multiple fellowship training programs
- Serve as the primary administrative contact for Program Directors, faculty, fellows, and applicants
- Maintain program records, trainee files, and accreditation documentation
- Coordinate academic calendars, program meetings, educational activities, conferences, and orientation
- Maintain and update program information in the ACGME Accreditation Data System
- Coordinate annual program evaluations and support improvement initiatives
- Prepare documentation for ACGME site visits and accreditation reviews
- Track areas for improvement, citations, corrective action plans, duty hours, evaluations, and educational milestones
- Manage fellowship recruitment through ERAS, FellowshipCAS, and other applicable systems
- Coordinate application reviews, interview schedules, candidate communications, Match processes, appointment letters, offer letters, and onboarding materials
- Coordinate fellow onboarding, orientation, training requirements, system access, certifications, compliance training, and institutional requirements
- Assist international medical graduates with visa sponsorship documentation
- Administer trainee and faculty evaluations through New Innovations and other institutional systems
- Coordinate didactic conferences, educational meetings, scholarly activity reporting, scheduling, leave tracking, and duty-hour reporting
- Coordinate reimbursements, purchase requests, expense documentation, financial transactions, meeting logistics, special events, and fellowship graduation activities
- Prepare publications, promotional materials, operational reports, statistical reports, financial reports, and program-related written information
- Serve as a liaison among fellowship programs, GME leadership, faculty, trainees, and internal and external stakeholders
- Identify opportunities to improve administrative workflows and operational efficiency
- Support initiatives that enhance fellow education, professional development, and well-being
- Conduct training, represent the program at meetings and conferences, and network with affiliated groups
- May supervise assigned project staff, interns, and/or volunteers
Requirements
What you’ll need- Bachelor's degree in a field related to the program
- Two years of related experience, or an equivalent combination of education, training and experience
- Residency in the state of Georgia
- Ability to commute to Emory University on a flexible weekly schedule based on business needs
- Ability to work in accordance with ACGME requirements, institutional policies, and departmental procedures
- Ability to maintain confidentiality of trainee records and sensitive program information
Benefits
Comp & perks- Opportunity to work from home regularly
- Hybrid remote work arrangement
- Equal opportunity employment
- Reasonable accommodations for qualified individuals with disabilities