Program Assistant Coordinator – Temporary

Emory University

. Provide centralized administrative and coordination support to the Office of Academic Advancement at Emory University's Nell Hodgson Woodruff School of Nursing .

Posted 10/12/2026full-timeAtlanta • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, including calendar management, meeting coordination, and document preparation. Proficient in handling confidential information and maintaining professional communication in a higher education environment.

Highest-signal resume keywords

Calendar ManagementMeeting CoordinationExpense Report ProcessingAttention to DetailProfessional Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft OutlookMicrosoft WordMicrosoft ExcelData EntryDocument FormattingMeeting Minutes PreparationTravel CoordinationEvent Logistics CoordinationSpreadsheet ManagementCommittee Support

Soft Skills

Organizational SkillsDiscretionService OrientationSound JudgmentAbility to Manage Competing Priorities

Tools & Technologies

SharePointOneDriveMicrosoft Teams

Industry Keywords

Higher EducationAcademic AffairsFaculty AffairsDean's Office

About the role

Key responsibilities & impact

Provide centralized administrative and coordination support to the Office of Academic Advancement at Emory University's Nell Hodgson Woodruff School of Nursing
Manage the OAA leadership calendar, including scheduling, rescheduling, and resolving conflicts
Attach agendas, background documents, and briefing materials to calendar invites
Send advance reminders for meetings, deadlines, and commitments
Serve as the first point of contact for faculty inquiries and route questions appropriately
Schedule faculty governance and committee meetings
Prepare and distribute agendas and meeting materials
Take and distribute meeting minutes
Coordinate faculty candidate visits, including travel, accommodations, and interview schedules
Coordinate logistics for faculty development programs and track participation
Enter and update information in OAA tracking spreadsheets
Maintain digital files using established naming conventions and folder structures
Process and reconcile expense reports
Maintain committee rosters, terms, and vacancy lists
Track award application intake, eligibility, and submission deadlines
Prepare faculty spotlight and recognition materials and maintain the recognition calendar
Receive faculty funding requests and maintain reimbursement and utilization records
Assist in documenting recurring processes, including timelines, key contacts, and checklists

Requirements

What you’ll need

A bachelor's degree or an equivalent combination of education, training and experience
Working proficiency in Microsoft Outlook, Word, and Excel, including calendar management, document formatting, data entry, sorting, and filtering
Experience coordinating meetings and calendars for multiple people
Demonstrated ability to handle confidential information with discretion
Strong attention to detail and organizational skills
Clear, professional written and verbal communication
Experience in higher education, ideally in an academic affairs, faculty affairs, or dean's office setting
Experience processing expense reports or reimbursements
Experience supporting committees, including taking minutes and maintaining rosters
Familiarity with SharePoint, OneDrive, Microsoft Teams, or similar shared filing systems
Experience coordinating travel and event logistics
Ability to manage competing priorities and meet deadlines with minimal supervision
Ability to follow established procedures and ask clarifying questions when a process is unclear
Professional, service-oriented approach when working with faculty, leadership, and external guests
Ability to learn new systems and processes quickly
Sound judgment in handling sensitive personnel and scheduling matters
Must reside in the state of Georgia
Must be able to commute to Emory University on a flexible weekly schedule based upon business needs

Benefits

Comp & perks

Opportunity to work from home regularly
Hybrid remote work arrangement
Equal opportunity employment
Reasonable accommodations for qualified individuals with disabilities