Event Coordinator

Energy Trust of Oregon

. Support Energy Trust of Oregon’s presence at trade shows, industry conferences and community events across Oregon .

Posted 10/17/2026full-timeUnited StatesJuniorMid-Level💰 $62,500 - $76,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event coordination, including logistics management, budget tracking, and vendor communication. Proficient in using project management tools like Asana and Microsoft Office Suite to ensure successful event execution.

Highest-signal resume keywords

Event CoordinationBudget ManagementVendor CommunicationProject ManagementOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event ManagementBudget TrackingLogistics CoordinationMicrosoft Office SuiteAsana

Soft Skills

Outstanding Organizational SkillsStrong Written CommunicationStrong Verbal CommunicationCustomer Service Orientation

Tools & Technologies

AsanaMicrosoft Office SuiteBasecamp

Industry Keywords

Event PlanningTrade ShowsCommunity EventsSponsorship ManagementMarketing

About the role

Key responsibilities & impact

Support Energy Trust of Oregon’s presence at trade shows, industry conferences and community events across Oregon
Review event requests and secure approvals from appropriate marketing managers
Capture event information, deadlines and deliverables in Energy Trust’s Asana event tracker
Serve as the main point of contact for event organizers
Organize booth layout plans and secure materials and signage
Order and ship event materials
Ensure staff coverage and develop attendance schedules or run-of-shows as needed
Track sponsorship deliverables and submit logos, headshots and creative to event organizers
Assemble and distribute staff briefing documents
Log and submit vendor invoices, assist with purchase orders and maintain event budget expense records
Help set up and staff booths at larger community events
Assist with booth teardown and breakdown
Reconcile final bills and collect attendee feedback
Write evaluation reports and compile post-event data for marketing, outreach and program staff
Perform other job-related duties as assigned
Perform all functions of the job in a safe manner
Report to the Marketing Lead—Energy Programs
Travel periodically to handle day-of event logistics in Portland or around Oregon

Requirements

What you’ll need

Bachelor’s degree in marketing, hospitality/event management, business administration, public relations or a related field (or equivalent professional experience)
2 years of experience in a professional work environment, or an equivalent combination of relevant internships or student organization leadership
Experience using Microsoft Office Suite
Familiarity with Asana or other project management tools, such as Basecamp is a plus
Willingness and ability to travel up to 20% of the time to support key events on-site, including occasional weekend events
Outstanding organizational skills and ability to track multiple deadlines and deliverables at once
Experience proactively communicating and coordinating logistics with multiple internal and external teams and vendors
Strong written and verbal communication skills with a customer service orientation toward internal teams and vendors
Spanish language fluency a plus but not required
Successful completion of a background check and reference checks

Benefits

Comp & perks

Health/dental/vision insurance
Employer sponsored and paid life/disability
401(k) with a company contribution of 6% of your salary after 90 days of employment
TriMet pass
Access to health and dependent FSA/HSA accounts
Generous paid vacation, holidays and sick day
Paid volunteer hours
Employee assistance program
Career advancement opportunities
Great colleagues and culture
Flexibility to work from home and/or an office space at the Portland, OR location
Work from home laptop provided