Executive Assistant – Project Coordinator

Enero Group

. Manage the Managing Director's complex and evolving diary, prioritizing meetings and commitments .

Posted 9/18/2026full-timeRemote • IndiaMid-LevelSenior💰 $10,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing complex schedules and stakeholder relationships. Proficient in Microsoft 365 and project management tools, with a commitment to delivering high-quality administrative support.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft 365 ProficiencyProject Management Software FamiliarityStrong Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementSchedule CoordinationTravel ArrangementsPresentation PreparationProject TrackingAction Log MaintenanceDeadline MonitoringResource CoordinationProcess ImprovementStakeholder Management

Soft Skills

Attention to DetailTime ManagementProblem-SolvingInitiativeProfessionalism

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft PowerPointMicrosoft ExcelAsanaMonday.comSmartsheetTrelloJira

Certifications & Qualifications

Project Management CertificationBusiness Administration CertificationExecutive Support Certification

Industry Keywords

PRCommunicationsMarketingMediaProfessional Services

About the role

Key responsibilities & impact

Manage the Managing Director's complex and evolving diary, prioritizing meetings and commitments
Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up actions
Organize domestic and international travel arrangements and itineraries
Act as a key point of contact for internal and external stakeholders
Support inbox management and prioritization of communications
Track key actions and strategic priorities on behalf of the Managing Director
Coordinate leadership meetings, team events, and business activities
Prepare presentations, briefing documents, reports, and meeting materials
Handle confidential and sensitive information
Provide administrative support for the Managing Director's office
Support the UK PR team in planning, tracking, and coordinating projects and initiatives
Maintain project trackers, timelines, status updates, and action logs
Monitor deadlines and follow up with stakeholders on deliverables
Coordinate project meetings and document actions and next steps
Support reporting and operational updates for team leadership
Assist with resource coordination and workflow management
Identify and escalate project risks, issues, or potential delays
Contribute to process improvements that enhance team efficiency and delivery

Requirements

What you’ll need

Bachelor's degree in any discipline
Minimum 5 years of experience in an Executive Assistant, Personal Assistant, Administrative Business Partner, Project Coordinator, or similar role
Experience supporting senior leaders at Director, Managing Director, Partner, or C-suite level
Experience managing complex schedules, multiple priorities, and stakeholder relationships
Strong proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel
Excellent written and verbal communication skills in English
Ability and willingness to work UK business hours
Desirable: Experience within a PR, communications, marketing, media, agency, or professional services environment
Desirable: Experience supporting geographically dispersed or international teams
Desirable: Familiarity with project management software such as Asana, Monday.com, Smartsheet, Trello, or Jira
Desirable: Relevant certification in project management, business administration, or executive support
Exceptional organization and attention to detail
Strong planning, prioritization, and time-management skills
Ability to anticipate needs and take initiative
Excellent interpersonal and stakeholder management skills
Strong written and verbal communication abilities
Professionalism, discretion, and sound judgment
Ability to remain calm and effective in a fast-paced environment
Strong problem-solving and decision-making capabilities
Collaborative approach with the ability to work independently
Commitment to delivering a high standard of service and support

Benefits

Comp & perks

Employees can work remotely