Internal Services Coordinator

EnerStar Solutions

. Provide administrative, recruiting, training, compliance, and project support across the Internal Services Group .

Posted 10/16/2026full-timeRemote • Pennsylvania • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, recruiting, and project coordination across multiple departments, with a strong focus on compliance and training management. Proficient in data analysis and reporting, ensuring organizational data accuracy and integrity.

Highest-signal resume keywords

BambooHR ExperienceLearning Management SystemsMicrosoft Office 365 ProficiencyProject CoordinationRecruiting Metrics Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data AnalysisApplicant TrackingRecruiting CampaignsCompliance ReportingTraining ManagementProject TrackingMVR MonitoringI-9 DocumentationWorkforce PlanningBackground Checks

Soft Skills

Strong Organizational SkillsAttention to DetailProfessional CommunicationCustomer Service MindsetProblem-Solving Skills

Tools & Technologies

BambooHRBizLibraryDISANovara FlexMicrosoft ExcelMicrosoft OutlookMicrosoft TeamsMicrosoft PowerPoint

Industry Keywords

Human ResourcesTransportationSupply ChainHealth, Safety & EnvironmentRisk ManagementExecutive LeadershipComplianceProject Support

About the role

Key responsibilities & impact

Provide administrative, recruiting, training, compliance, and project support across the Internal Services Group
Support Human Resources, Transportation, Supply Chain, Health, Safety & Environment, Risk Management, and Executive Leadership
Manage job postings across BambooHR, Indeed, and other sourcing channels
Coordinate candidate communications, interview scheduling, hiring manager follow-up, applicant screening, and qualification reviews
Maintain applicant tracking records, recruiting metrics, workforce planning updates, and recruitment reports
Support background checks, MVR reviews, onboarding, I-9 documentation, EEO reporting, hiring events, recruiting campaigns, and new hire orientation
Manage the Learning & Development platform, assign training, monitor completion, generate compliance reports, and maintain learning records and certifications
Coordinate MVR monitoring, biannual MVR reviews, license expiration tracking, driver qualification files, DOT administrative reporting, and quarterly random D&A requirements
Provide administrative support to Transportation, Supply Chain, HSE, Risk Management, and Executive Leadership
Schedule meetings, coordinate calendars, prepare reports and presentations, maintain records, communicate with vendors, track action items, and support audits and compliance reviews
Assist with special projects, maintain project trackers, coordinate cross-department information gathering, follow up on deadlines, and support continuous improvement initiatives
Prepare recurring HR, Safety, Transportation, and executive reports; compile workforce, recruiting, training, and operational metrics
Maintain spreadsheets, dashboards, and tracking tools while ensuring organizational data accuracy and integrity
Maintain confidentiality, build collaborative relationships, support organizational objectives, and perform other duties as assigned

Requirements

What you’ll need

Associate degree in Business Administration, Human Resources, Project Management, or related field preferred
Equivalent combination of education and experience will be considered
2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred
Experience supporting multiple departments or leaders is an asset
Experience with learning management systems or training platforms preferred
Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred
Strong organizational and time management skills
Exceptional attention to detail
Ability to manage multiple priorities simultaneously
Professional written and verbal communication skills
Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint
Ability to prepare reports and analyze data
Strong customer service mindset
Ability to maintain confidentiality and handle sensitive information
Self-motivated with the ability to work independently
Strong problem-solving and follow-through skills
Ability to adapt to changing priorities in a fast-paced environment

Benefits

Comp & perks

Remote work arrangement
Full-time employment