Internal Services Coordinator

EnerStar Solutions

. Manage job postings across recruiting platforms including BambooHR, Indeed, and other sourcing channels .

Posted 10/16/2026full-timeRemote • Oklahoma • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing recruitment processes, including job postings, candidate communications, and onboarding compliance. Proficient in utilizing learning management systems and generating training compliance reports while maintaining organizational data accuracy.

Highest-signal resume keywords

BambooHR ExperienceLearning Management Systems ProficiencyAdvanced Microsoft Office 365 SkillsOrganizational SkillsData Analysis Ability

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Applicant TrackingRecruiting Metrics MaintenanceBackground Check SupportMVR MonitoringTraining Program AssignmentCompliance ReportingProject CoordinationData CompilationReport PreparationProcess Documentation

Soft Skills

Attention To DetailTime ManagementProfessional CommunicationCustomer Service MindsetProblem-Solving Skills

Tools & Technologies

BambooHRBizLibraryDISANovara FlexMicrosoft ExcelMicrosoft OutlookMicrosoft TeamsMicrosoft PowerPoint

Industry Keywords

Human ResourcesProject ManagementRecruitmentLearning & DevelopmentCompliance Training

About the role

Key responsibilities & impact

Manage job postings across recruiting platforms including BambooHR, Indeed, and other sourcing channels
Coordinate candidate communications, interview scheduling, and hiring manager follow-up
Conduct applicant screening and initial qualification reviews
Maintain applicant tracking records and recruiting metrics
Support background checks, MVR reviews, onboarding, I-9 documentation, EEO reporting, recruitment reports, hiring events, and talent pipeline initiatives
Manage new hire orientation scheduling and compliance
Manage the company’s Learning & Development platform
Assign training programs, monitor completion, and generate training compliance reports
Maintain employee learning records and certifications
Support development initiatives, leadership training, learning campaigns, and mandatory compliance training
Coordinate MVR monitoring, biannual MVR reviews, license expiration tracking, driver qualification files, DOT administrative reporting, and quarterly random D&A requirements
Provide administrative support to the Transportation Supervisor, Supply Chain Coordinator, HSE Manager, Director of Risk Management, and Chief Operating Officer
Schedule meetings, coordinate calendars, prepare reports and presentations, maintain records, assist with vendors and data collection, and track action items
Assist with planning and coordinating special projects across the Internal Services Group
Maintain project trackers, status updates, deadlines, deliverables, and action items
Support continuous improvement initiatives and process documentation
Prepare recurring HR, Safety, Transportation, and executive reports
Compile workforce metrics, recruiting data, training compliance statistics, and operational reports
Maintain spreadsheets, dashboards, and tracking tools and ensure organizational data accuracy
Follow company policies, maintain confidentiality, build cross-departmental relationships, and support organizational objectives

Requirements

What you’ll need

Associate degree in Business Administration, Human Resources, Project Management, or related field preferred
Equivalent combination of education and experience will be considered
2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred
Experience supporting multiple departments or leaders is an asset
Experience with learning management systems or training platforms preferred
Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred
Strong organizational and time management skills
Exceptional attention to detail
Ability to manage multiple priorities simultaneously
Professional written and verbal communication skills
Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint
Ability to prepare reports and analyze data
Strong customer service mindset
Ability to maintain confidentiality and handle sensitive information
Self-motivated with the ability to work independently
Strong problem-solving and follow-through skills
Ability to adapt to changing priorities in a fast-paced environment

Benefits

Comp & perks

Full-time employment
Remote work arrangement