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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with proficiency in Microsoft Office Suite and experience in coordinating meetings, travel, and events. Ability to support digital, AI, and IT initiatives while maintaining professionalism and confidentiality.
Highest-signal resume keywords
Microsoft Outlook ProficiencyCalendar CoordinationEvent Logistics ManagementStrong Written And Verbal CommunicationExperience Supporting Technology Teams
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportExpense ReportingProject SchedulingAction Item TrackingMeeting PreparationData ManagementBudget TrackingProofreadingCollaboration Tools FamiliarityBasic Reporting
Soft Skills
Strong Organizational SkillsProfessionalismAccountabilityDiscretionFlexibility
Tools & Technologies
Microsoft WordMicrosoft PowerPointMicrosoft ExcelDigital ToolsAI Tools
Industry Keywords
Digital InitiativesAICybersecurityIT ProjectsEmerging Technology
Tech Stack
Tools & technologiesCyber Security
About the role
Key responsibilities & impact- Provide daily administrative support to the Chief Digital, AI and Information Officer and selected leaders
- Coordinate priorities, reminders, communications, follow-up activities, calendars, and internal and external meetings
- Prepare meeting attendees, agendas, materials, technology, timing, and locations
- Take meeting notes and track action items
- Coordinate domestic and international travel, transportation, lodging, and itineraries
- Monitor travel changes and provide occasional support outside regular business hours
- Prepare expense reports and support budget, purchase request, invoice, and forecast tracking
- Coordinate meetings and activities for digital, AI, cybersecurity, data, and IT initiatives
- Prepare, format, proofread, and organize leadership and technology governance materials
- Provide administrative and coordination support for digital, AI, data, cybersecurity, and IT projects
- Maintain project schedules, action logs, milestones, deliverables, dashboards, and status reports
- Follow up on action items and communicate updates to stakeholders
- Coordinate town halls, team meetings, training sessions, employee events, and executive visits
- Manage event logistics including rooms, catering, travel, meeting technology, and virtual access
- Support recognition, volunteer, and employee learning activities
- Coordinate onboarding meetings, equipment, system access, calendars, and orientation resources
- Prepare correspondence, spreadsheets, presentations, agendas, and meeting materials
- Maintain electronic files, distribution lists, shared resources, supplies, and administrative records
- Use approved AI and digital tools to improve productivity and administrative workflows
- Build working relationships with administrative professionals and teams across the organization
Requirements
What you’ll need- 1–2 years of administrative, office coordination, customer service, internship, or related experience; relevant education may substitute for experience
- Experience coordinating calendars, meetings, travel, events, or expenses preferred
- Strong organizational skills with the ability to track action items and meet deadlines
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with willingness to develop advanced skills
- Strong written and verbal communication skills with the ability to interact professionally at all levels
- Experience supporting technology, digital, data, cybersecurity, AI, or IT teams preferred
- Familiarity with collaboration tools, spreadsheets, purchasing, or basic reporting preferred
- Interest in AI, digital tools, emerging technology, and responsible automation
- Professionalism, accountability, discretion, and flexibility
- Ability to maintain confidentiality and follow information security standards and company values
- Occasional travel based on business needs
Benefits
Comp & perks- Equal employment opportunities and anti-discrimination protections
- Occasional travel based on business needs