Executive Assistant

Environmental Health Decisions

. Support the smooth day-to-day operation of the Home Office .

Posted 9/22/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills to support office operations, manage schedules, and enhance employee experiences. Proficient in Microsoft Office and capable of coordinating with various stakeholders to ensure a professional and efficient workplace.

Highest-signal resume keywords

Office CoordinationCalendar ManagementMicrosoft Office ProficiencyStrong Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office CoordinationCalendar ManagementRecord MaintenanceMeeting LogisticsExpense ReportingSchedulingDocument ManagementOffice Technology ProficiencyVendor CoordinationEvent Planning

Soft Skills

Verbal CommunicationWritten CommunicationAttention to DetailMultitaskingService Orientation

Tools & Technologies

Microsoft OfficeOutlookTeamsGeneral Office Technology

Certifications & Qualifications

Associate DegreeBachelor's Degree

Industry Keywords

Administrative SupportHospitalityFacilities ManagementCustomer ServiceOffice Policies

About the role

Key responsibilities & impact

Support the smooth day-to-day operation of the Home Office
Support two senior leaders with calendar and scheduling coordination, reporting projects, and expense reports
Welcome employees, visitors, candidates, and vendors and ensure a professional, hospitality-focused experience
Manage meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces
Coordinate office communications, calendars, meeting logistics, and room reservations
Partner with building management, facilities teams, IT, security, and external vendors to resolve workplace needs, repairs, and service requests
Support workspace preparation, access coordination, office orientation, and equipment readiness
Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities
Maintain office records, vendor documentation, invoices, contact lists, and administrative files
Reinforce office policies, safety procedures, expectations, and a clean, organized workplace environment
Identify opportunities to improve office routines, administrative processes, and employee experience

Requirements

What you’ll need

Associate or bachelor’s degree preferred
2–4 years of administrative, office coordination, hospitality, facilities, or customer service experience preferred
Excellent verbal and written communication skills with a professional, service-oriented presence
Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment
High attention to detail and ability to maintain accurate records, schedules, and documentation
Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly
Ability to work independently, exercise sound judgment, and handle confidential information appropriately
Comfortable coordinating with employees at all levels, external vendors, and building or service partners
Ability to move throughout the office, prepare meeting spaces, receive deliveries, and occasionally lift or move office supplies
Consistent on-site presence during regular business hours, with occasional early morning or evening support

Benefits

Comp & perks

Performance-based bonus eligibility
Medical, dental, and vision insurance
Flexible spending options for healthcare and dependent care
Generous paid time off
Paid parental leave
Matched 401(k) plan
Life insurance
Employee assistance programs
Access to primary care, mental health, and other wellness services
USHG HUGS Employee Relief Fund
Annual dining credit
51% dining discount across USHG restaurants
Pre-tax commuter benefits for transit and parking
Opportunities for learning, mentorship, and collaboration