Patient Administrative Coordinator

Envita

. Participate in daily morning planning sessions and end-of-day debriefs .

Posted 9/29/2026full-timeScottsdale • Arizona • United StatesJunior💰 $22 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in EMR systems and Microsoft Office, with strong communication and organizational skills to effectively manage patient interactions and administrative tasks. Knowledge of HIPAA and OSHA compliance standards is essential for maintaining regulatory adherence in a medical environment.

Highest-signal resume keywords

EMR System ProficiencyMicrosoft Office (Outlook, Teams, Excel)HIPAA Compliance KnowledgeOrganizational SkillsPatient Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

EMR System NavigationLab Order ProcessingTask Planner ManagementLab Result TrackingAppointment Card Design

Soft Skills

Strong CommunicationDetail-OrientedMultitasking AbilityTeam PlayerAdaptability

Tools & Technologies

Practice FusionMicrosoft TeamsOutlookSharePointSalesforce

Industry Keywords

HIPAAOSHAPatient EngagementAdministrative SupportPhlebotomy Coordination

About the role

Key responsibilities & impact

Participate in daily morning planning sessions and end-of-day debriefs
Engage with patients in-person, via phone, and through email
Provide timely updates and patient handouts
Collaborate with phlebotomy, nursing, physicians, billing, external lab representatives, and other departments
Utilize lab quotes to ensure accurate draw orders
Navigate the EMR system, update patient charts, and verify orders
Prepare lab kits and requisition forms for in-clinic and remote phlebotomy
Maintain, assign, monitor, and audit task planners
Track lab results using lab portals and spreadsheets and follow up on delayed or missing results
Communicate pertinent updates to care teams
Coordinate quoting and billing for out-of-pocket labs
Process lab orders according to LabCorp, Sonora Quest, and specialty lab requirements
Educate patients on lab processes and requisition forms
Manage and schedule external referrals per physician orders
Design, prepare, and distribute appointment cards
Support phones, scanning, uploading, filing, and other administrative duties
Use Practice Fusion, Microsoft Teams, Outlook, SharePoint, Planner, Intermedia Unite, Salesforce, and Trainual
Respond to real-time updates and requests
Adhere to HIPAA, OSHA, internal policies, SOPs, and employee handbook regulations

Requirements

What you’ll need

1–2 years of experience in a medical or administrative support role
Strong communication and organizational skills
Proficient in EMR systems and Microsoft Office (Outlook, Teams, Excel)
Detail-oriented with the ability to multitask in a fast-paced environment
Team player with a patient-first mindset
Comfortable adapting to evolving responsibilities
Knowledge of HIPAA and OSHA compliance standards
Flexibility, initiative, and a growth mindset
Ability to work on-site Monday through Friday, 9:00 AM to 5:00 PM

Benefits

Comp & perks

Medical insurance
Life insurance
Dental insurance
Vision insurance
401K
PTO
No nights, no weekends, and no major holidays