Patient Enrollment Assistant

Envita

. Partner with Patient Enrollment Managers to coordinate daily priorities, monitor patient progress, and complete assigned tasks .

Posted 11/10/2026full-timeScottsdale • Arizona • United StatesMid-LevelSenior💰 $26 - $29 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in patient coordination, healthcare administration, and managing patient enrollment processes while ensuring compliance with HIPAA regulations. Proficient in maintaining accurate patient documentation and effectively communicating with patients and internal teams.

Highest-signal resume keywords

Patient CoordinationHealthcare AdministrationElectronic Medical RecordsMicrosoft Office ProficiencyHIPAA Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patient EnrollmentMedical Records ManagementDocumentation AccuracyTask ManagementSchedulingLaboratory CoordinationZoom ConsultationsFollow-Up ActivitiesInsurance VerificationData Entry

Soft Skills

Organizational SkillsTime-Management SkillsVerbal CommunicationWritten CommunicationProblem-Solving

Tools & Technologies

Practice FusionDocuSignLaboratory PortalsComputer-Based Systems

Industry Keywords

Patient CareHealthcare EnvironmentPatient ConfidentialityPrivacy Standards

About the role

Key responsibilities & impact

Partner with Patient Enrollment Managers to coordinate daily priorities, monitor patient progress, and complete assigned tasks
Maintain communication with internal teams to support an efficient patient enrollment process
Review active patient cases, identify outstanding requirements, and proactively address potential delays
Maintain accurate patient information, enrollment statuses, and follow-up activities in designated tracking systems
Monitor laboratory results, imaging, medical records, documentation, quotes, and scheduling requirements
Create and manage follow-up tasks and communicate patient progress or barriers
Prepare and coordinate daily patient Zoom consultations
Review consultation recordings and documentation to identify follow-up needs and promised materials
Contact patients after consultations to review next steps and address outstanding administrative requirements
Distribute educational materials and other consultation resources
Obtain patient medical records, imaging reports, and diagnostic images from Medical Records and external providers
Assist with scheduling PET scans and other imaging services
Track imaging requests and coordinate peer-to-peer reviews
Identify approved laboratory locations for remote testing
Prepare and distribute laboratory quotes and documentation through DocuSign
Monitor laboratory portals, upload results into patient records, and communicate updates
Collect and maintain photo identification, insurance cards, and new patient paperwork
Follow up on missing or incomplete documentation
Verify insurance or self-pay status and assist with accurate pricing coordination
Maintain patient documentation and laboratory results in Practice Fusion
Respond to patient calls and emails professionally and compassionately
Communicate documentation requirements, laboratory timelines, scheduling, and enrollment next steps
Direct clinical questions and treatment concerns to the designated clinical team
Coordinate imaging, laboratory activities, and follow-up Zoom appointments
Collaborate with Patient Care Coordinators and other departments to complete tasks accurately and on time
Maintain organized patient records and comply with departmental procedures, training requirements, HIPAA, and privacy standards

Requirements

What you’ll need

Previous experience in healthcare administration, patient coordination, medical records, patient enrollment, or a similar administrative role preferred
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
Excellent verbal and written communication skills
Strong attention to detail and commitment to accurate documentation
Ability to work independently while collaborating effectively with a team
Proactive approach to problem-solving, follow-up, and task management
Comfortable working with electronic medical records and various computer-based systems
Proficiency in Microsoft Office and general computer applications
Compassionate, professional, and patient-focused approach to customer service
Ability to thrive in a fast-paced healthcare environment
Ability to work on-site Monday through Friday, 8:00 AM–5:00 PM
Must maintain patient confidentiality and comply with HIPAA regulations and applicable privacy standards

Benefits

Comp & perks

Medical insurance
Life insurance
Dental insurance
Vision insurance
401(k)
No nights, no weekends, and no major holidays