Corporate Governance Specialist – Proxy

Equiniti

. Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications .

Posted 10/26/2026full-timeRemote • Minnesota • United StatesJuniorMid-Level💰 $22 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in corporate governance and proxy services, with a strong focus on regulatory compliance and client support. Proficient in managing complex projects and maintaining accurate documentation while ensuring effective communication across multiple stakeholders.

Highest-signal resume keywords

Corporate Governance ExperienceProxy Services CoordinationRegulatory Filing KnowledgeMicrosoft Office ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Corporate GovernanceProxy ServicesRegulatory ComplianceProject CoordinationDocument ReviewData AccuracyClient SupportRisk ManagementMeeting PreparationQuality Control

Soft Skills

Clear CommunicationOrganizational SkillsSound JudgmentProblem-SolvingAttention to Detail

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsBroadridgeMediantCRM PlatformsWorkflow PlatformsFiling Systems

Industry Keywords

SEC Proxy RulesShareholder MeetingsTransfer Agency ConceptsInvestor RelationsSecurities OperationsCorporate Secretarial SupportClient-Service EnvironmentComplianceVoting PlatformsProcess Documentation

About the role

Key responsibilities & impact

Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications
Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation
Assist with preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance deliverables
Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers
Support regulatory filing workflows for SEC and exchange-related submissions
Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps
Monitor voting and meeting-readiness activities, support preliminary and final reporting, and reconcile discrepancies
Perform quality-control reviews of names, dates, record dates, meeting details, security information, and other critical data
Identify and escalate timing, data, compliance, or execution risks
Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services
Maintain procedures, templates, and process documentation and recommend process improvements
Protect confidential client, shareholder, and transaction information
Support client onboarding, cross-training, and other team priorities as assigned

Requirements

What you’ll need

2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment
Working knowledge of public-company governance and shareholder-meeting processes; familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts is preferred
Experience coordinating deadline-driven projects involving multiple internal and external stakeholders
Strong attention to detail and ability to review documents, data, and instructions for accuracy and completeness
Clear, professional written and verbal communication skills
Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines
Sound judgment and ability to recognize risk, protect confidential information, and escalate issues appropriately
Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams
Experience with governance, proxy, filing, CRM, or workflow platforms is preferred
Experience in Proxy voting platforms such as Broadridge and Mediant
Bachelor's degree in business, finance, legal studies, communications, or a related discipline preferred, or equivalent relevant experience
Satisfactory pre-employment screening checks required