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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced organizational and communication skills to effectively manage complex executive calendars and support C-suite executives in a global organization. Proficient in coordinating high-impact meetings and presentations while maintaining discretion and compliance with data protection regulations.
Highest-signal resume keywords
Executive Calendar ManagementAdvanced PowerPoint SkillsMicrosoft 365 ProficiencyExperience Supporting C-Suite ExecutivesData Protection Compliance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementMeeting CoordinationAgenda SettingDocument ControlTravel ManagementData AnalysisPresentation DevelopmentRisk EscalationDetail OrientationProcess Improvement
Soft Skills
Organizational SkillsPrioritization SkillsDiscretionCommunication SkillsProfessionalism
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft ExcelSharePoint
Industry Keywords
PharmaCROLife SciencesExecutive OperationsChief of StaffPMOGlobal OrganizationsRemote CollaborationGDPRClient Confidentiality
About the role
Key responsibilities & impact- Provide proactive, high-impact support to the CEO and Executive Leadership Team
- Prioritise competing demands and protect executive focus on critical business matters
- Act as a trusted liaison between executives and internal and external stakeholders
- Manage the CEO’s complex calendar and ELT calendars across time zones
- Coordinate meeting agendas, briefing materials, pre-reads and follow-ups
- Own and maintain the annual and rolling ELT plan
- Track leadership actions, decisions and deliverables through completion
- Coordinate cross-functional inputs, deadlines and risk escalation
- Maintain CEO office processes, templates, document control and SharePoint/Teams sites
- Coordinate ELT meetings, offsites and leadership forums
- Manage the Board and Committee meeting cycle, including calendars, agendas, papers, Board packs and logistics
- Support Board and Committee meetings, capture actions and track completion
- Draft, build and refine PowerPoint presentations and executive briefing materials
- Prepare speaking notes and rehearsal materials
- Manage end-to-end business travel, itineraries, visas, documentation and disruption handling
- Process executive travel and expense claims
- Support leadership offsites and internal events
- Handle highly sensitive business and people information with discretion
Requirements
What you’ll need- Proven experience managing complex executive calendars and international travel
- Significant experience supporting C-suite executives in a global organisation
- Strong organisational and prioritisation skills in a fast-paced environment
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Ability to manage complexity, ambiguity, and competing priorities
- Experience working with a highly analytical, data-driven senior leader, with strong attention to detail and accuracy
- Experience supporting Board and/or ELT meeting cycles, including agenda setting, paper preparation and follow-up
- Advanced PowerPoint skills with proven ability to draft executive-level presentations and briefing materials
- Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
- Experience in pharma, CRO, or life sciences preferred
- Exposure to executive operations, Chief of Staff, PMO or business operations roles preferred
- Experience supporting multiple executives or an ELT preferred
- Familiarity with global organisations and remote collaboration preferred
- Comfort using data and AI-enabled tools to improve the efficiency and quality of executive support preferred
- Must handle sensitive information in line with GDPR, data protection law, and sponsor and client confidentiality obligations
Benefits
Comp & perks- Remote work
- Collaborative team environment
- Opportunity to contribute to pharmaceutical treatments benefiting patients
- Work with global teams across countries, cultures and time zones
- Professional growth and meaningful career impact
- Exposure to clinical research, pharmacovigilance and quality consulting
- Leadership offsites and internal events