Contract Management Specialist

Essex Property Trust

. Generate and execute contracts and change orders per company policy .

Posted 9/23/2026full-timeIrvine • California • United StatesMid-LevelSenior💰 $67,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract generation, negotiation, and compliance within construction procurement, utilizing tools like Yardi Voyager and Payscan. Proficient in managing bid packages and resolving contractual issues while maintaining organized vendor documentation.

Highest-signal resume keywords

Contract NegotiationYardi Voyager ExperienceConstruction Budget ManagementInvoice ResolutionMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract GenerationChange Order ExecutionBid Package PreparationLegal ComplianceBudget AnalysisInvoice ProcessingDocument ManagementContract InterpretationVendor CommunicationProblem Solving

Soft Skills

Independent JudgmentAnalytical SkillsWritten CommunicationInterpersonal SkillsInstruction Comprehension

Tools & Technologies

YardiPayscan Accounting SystemMicrosoft Office

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Construction ProcurementContract ComplianceVendor ManagementProject ManagementGovernment Regulations

About the role

Key responsibilities & impact

Generate and execute contracts and change orders per company policy
Prepare, manage, and execute comprehensive bid packages with cross-functional teams
Negotiate contract terms and conditions
Ensure contractors comply with legal requirements, owner specifications, government regulations, and company policy
Work with contractors and the AP Department to resolve invoice and contractual issues
Apply specialized knowledge of construction budgets, contracts, and purchase orders
Oversee Payscan workflows and ensure accurate coding, lien waivers, and required documents
Interpret contract provisions to resolve contractor and vendor claims and questions
Input approved invoices into Yardi Voyager/Payscan Accounting System
Maintain organized vendor files and correspondence
Verify project sign-offs, update records, initiate paperwork, and process contract change orders
Communicate with vendors regarding payment status, inquiries, and missing documents
Resolve budget or payment issues and communicate resolutions to project managers
Perform other duties as assigned

Requirements

What you’ll need

Associate’s degree (AA) or equivalent from two-year college or technical school is required, or a bachelor’s degree (BA/BS) from a 4-year college or university
1+ years of experience in a contract and/or project procurement role preferred
Intermediate proficiency of Microsoft Office
Experience with Yardi/Payscan preferred
Ability to understand and carry out instructions in standard situations
Ability to solve problems and regularly utilize independent judgement in matters of significance, including contract negotiation, with minimal oversight
Intermediate analytical skills
Ability to comprehend and interpret instructions and short correspondence
Ability to write routine reports and correspondence
Ability to respond to inquiries from vendors, co-workers, and/or supervisor
Ability to work in an office setting and sit or stand for extended periods
Minimal travel may be required for occasional meetings, training, or conferences

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Paid parental leave
401k employer match
Excellence rewards
Wellness programs
12 paid holidays
15 PTO days
Housing discount of 20%
Competitive salaries
Career growth opportunities
Discretionary Annual Bonus program