Essex Property Trust

Procurement

• Generate and execute contracts and change orders per company policy
• Prepare, manage, and execute comprehensive bid packages with cross-functional teams
• Negotiate contract terms and conditions
• Ensure contractors comply with legal requirements, owner specifications, government regulations, and company policy
• Work with contractors and the AP Department to resolve invoice and contractual issues
• Apply specialized knowledge of construction budgets, contracts, and purchase orders
• Oversee Payscan workflows and ensure accurate coding, lien waivers, and required documents
• Interpret contract provisions to resolve contractor and vendor claims and questions
• Input approved invoices into Yardi Voyager/Payscan Accounting System
• Maintain organized vendor files and correspondence
• Verify project sign-offs, update records, initiate paperwork, and process contract change orders
• Communicate with vendors regarding payment status, inquiries, and missing documents
• Resolve budget or payment issues and communicate resolutions to project managers
• Perform other duties as assigned

Contract Management Specialist