Director, Meeting Services

EVERSANA

. Manage team members under the supervision of the VP, Meeting Services .

Posted 11/9/2026full-timeRemote • New York • United StatesLead💰 $100,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing logistics for high-volume meetings, including venue selection, contract negotiations, and budget management. Proficient in planning live, virtual, and hybrid events while ensuring compliance with Open Payments Guidelines and maintaining quality control.

Highest-signal resume keywords

Meeting Logistics ManagementCvent Registration Platform ExperienceBudget ManagementEvent PlanningVendor Negotiation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget ManagementContract NegotiationQuality ControlCost Reduction AnalysisExcel ProficiencyVirtual Platform ConfigurationAttendee ManagementInvoice ReconciliationOperational Improvement

Soft Skills

Team LeadershipCommunicationMentoringDiversity CommitmentClient Management

Tools & Technologies

CventVirtual PlatformsAudiovisual Production ToolsRegistration WebsitesFinancial Reporting Tools

Certifications & Qualifications

CMP (Certified Meeting Professional)

Industry Keywords

Pharmaceutical HospitalityLive EventsVirtual EventsHybrid MeetingsTravel Management

About the role

Key responsibilities & impact

Manage team members under the supervision of the VP, Meeting Services
Forecast hours and pass-through costs to achieve financial objectives
Lead high-volume meetings and manage clients for logistics projects
Manage venue selection, contract negotiations, travel, food and beverage, room sets, audiovisual production, rooming lists, transportation, and ancillary vendors
Plan and execute live and virtual multimedia events
Configure virtual platforms, manage technology vendors, and conduct rehearsals
Manage attendees, recruitment, communications, and registration websites
Ensure quality control of client materials and develop best-practice protocols
Review meeting specifications and recommend cost reductions
Pull job usage, finance, and Cvent reports
Participate in project briefings, kickoffs, internal meetings, and business pitches
Lead logistics teams onsite at large meetings
Review and reconcile invoices and pass-through costs
Prepare attendee spend reports for Open Payments Guidelines compliance
Negotiate vendor rates and contract terms
Own meeting budgets and advise project teams on risks and corrective actions
Identify operational improvements and cost efficiencies
Build meeting budgets and assess vendors
Develop, train, and mentor direct reports
Review department policies and support bi-weekly team meetings
Maintain or exceed minimum billable utilization percentages
Demonstrate commitment to diversity, equity, and inclusion

Requirements

What you’ll need

Bachelor’s degree or 12 years in a pharmaceutical hospitality role
Experience planning live, virtual, or hybrid meetings
Knowledge of hotel bookings and air travel
Cvent or similar registration platform experience
Excel proficiency
Ability to travel up to 25–30% annually
CMP (Certified Meeting Professional) preferred but not required

Benefits

Comp & perks

Competitive salary and benefits
CMP certification preferred but not required
Up to 25–30% travel annually
Diversity, equity, and inclusion initiatives
Reasonable accommodation during the hiring process