Director, Meeting Services – Speaker Bureau

EVERSANA

. Manage team members under the supervision of the VP, Meeting Services .

Posted 11/9/2026full-timeRemote • New York • United StatesLead💰 $100,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing logistics for high-volume meetings, including venue selection, contract negotiations, and technology management. Proficient in utilizing registration platforms like Cvent and Excel to enhance operational efficiency and ensure compliance with industry standards.

Highest-signal resume keywords

Meeting Logistics ManagementCvent ProficiencyBudget ManagementVendor NegotiationTeam Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PlanningContract NegotiationBudget ForecastingVirtual Meeting ExecutionLogistics CoordinationQuality ControlData ReportingOperational ImprovementAttendee ManagementRisk Assessment

Soft Skills

CommunicationMentoringClient AdvisingTeam CollaborationDiversity Commitment

Tools & Technologies

CventExcelVirtual Meeting Platforms

Certifications & Qualifications

Certified Meeting Professional (CMP)

Industry Keywords

Pharmaceutical HospitalityEvent LogisticsMeeting FormatsTravel ManagementQuality Assurance

About the role

Key responsibilities & impact

Manage team members under the supervision of the VP, Meeting Services
Forecast hours for self and assigned team members and pass-through costs
Lead high-volume meetings and manage clients for logistics projects
Manage program logistics including venue selection, contract negotiations, travel, food and beverage, room sets, A/V, hotel rooming lists, transportation, and ancillary vendors
Independently plan and execute live and high-quality virtual meetings with multimedia components
Configure virtual platforms, manage technology vendors, and conduct rehearsals
Manage attendees and communications
Advise clients and attendees on meeting formats and timing
Build and customize registration websites and recruitment materials
Ensure quality control of client materials and develop best-practice protocols
Oversee program recruitment and attendee management
Review meeting specifications and recommend cost reductions
Pull job usage, finance, and Cvent reports
Participate in project briefings, kickoffs, internal status meetings, and new business pitches
Lead logistics teams onsite at large meetings and coordinate with clients, venues, and vendors
Review and reconcile final invoices and pass-through costs
Prepare attendee spend reports compliant with Open Payments Guidelines
Negotiate vendor rates and contract terms
Own meeting budgets and advise project teams on risks and corrective actions
Identify operational improvements to improve execution, efficiency, and costs
Build meeting budgets and assess vendors
Provide career development, training, and mentoring as a people manager
Forecast hours and report risks to the VP
Review department policies and support biweekly team meetings
Maintain or exceed minimum billable utilization percentages
Demonstrate commitment to diversity, equity, and inclusion

Requirements

What you’ll need

Bachelor’s degree or 12 years in a pharmaceutical hospitality role
Experience planning live, virtual, or hybrid meetings
Knowledge of hotel bookings and air travel
CMP (Certified Meeting Professional) preferred but not required
Proficiency with Cvent or a similar registration platform
Proficiency with Excel
Ability to travel up to 25–30% annually

Benefits

Comp & perks

Competitive salary and benefits
Reasonable accommodation during the hiring process for qualified applicants with disabilities
Up to 25–30% travel annually