Meeting Supervisor – Speaker Bureau, Pharma Agency Experience Required

EVERSANA

. Independently manage and successfully execute speaker bureau meetings, launches, and trainings .

Posted 11/9/2026full-timeRemote • New York • United StatesSeniorLead💰 $66,950 - $97,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing speaker bureau meetings and program logistics, ensuring compliance and financial accountability while providing exceptional client support. Proficient in virtual meeting execution and vendor negotiation, with a strong focus on operational improvements and attention to detail.

Highest-signal resume keywords

Speaker Bureau Meeting PlanningProgram Logistics ManagementClient Compliance MaintenanceVendor NegotiationProficiency With Zoom

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget DevelopmentProject ManagementAttendee ManagementInvoice ReconciliationOperational Improvements

Soft Skills

Proactive Problem SolvingAttention To DetailCollaborationSolution-Oriented Thinking

Tools & Technologies

ZoomTeamsBureau PlatformExcelCvent

Certifications & Qualifications

Bachelor's DegreeCMP (Certified Meeting Professional)

Industry Keywords

Pharmaceutical HospitalityVirtual MeetingsHybrid MeetingsClient ServicesOpen Payments Guidelines

About the role

Key responsibilities & impact

Independently manage and successfully execute speaker bureau meetings, launches, and trainings
Attend project briefings and kick-off meetings
Support initial budget development and identify operational improvements
Maintain project dialogue, assess progress, and initiate scope changes
Understand and resolve client requests using portal functionality
Collaborate with Client Services, Meeting Services, and key stakeholders
Support speaker bureau leadership with reports, presentations, training, and mentoring
Oversee end-to-end program logistics, including venues, contracts, travel, catering, room sets, audiovisual production, accommodations, and transportation
Plan and execute virtual meetings, including platform configuration, client support, vendor management, rehearsals, attendee communications, and technical assistance
Ensure program accuracy, attendee management integrity, timelines, and quality standards
Negotiate vendor rates and contract terms
Support multiple clients and provide coverage during holidays or absences
Maintain client compliance and escalate risks or issues
Track attendee spend reports according to Open Payments guidelines
Review, reconcile, and approve invoices and pass-through costs
Maintain financial accountability and meet billable utilization requirements
Provide standard and customized client reports

Requirements

What you’ll need

Bachelor’s degree or 8 years in a pharmaceutical hospitality role
Experience planning all types of speaker bureau meetings, live, virtual, or hybrid
CMP (Certified Meeting Professional) preferred but not required
Proficiency with Zoom, Teams, Bureau Platform, and Excel
Cvent preferred but not required
Proactive, solution-oriented thinking
Ability to manage multiple workstreams with attention to detail
Travel up to 25–30% annually
Ability to work in select U.S. locations based on business and operational considerations

Benefits

Comp & perks

Competitive salary and benefits
Reasonable accommodation during the hiring process for qualified applicants with disabilities
Inclusive culture emphasizing diversity, equity, and inclusion