Senior Meeting Planner – Live Meeting, Pharma Agency Experience Required

EVERSANA

. Independently plan and execute small meetings and events with under 50 attendees .

Posted 11/3/2026full-timeRemote • New York City • New York • United StatesSenior💰 $57,680 - $84,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in planning and executing meetings and events, including logistics coordination, attendee management, and compliance with industry guidelines. Proficient in utilizing event management tools and software to enhance operational efficiency and ensure successful event outcomes.

Highest-signal resume keywords

Meeting Planning ExperienceCMP CertificationProficient in Microsoft OfficeExperience with Cvent®Strong Accounting and Negotiation Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event Logistics CoordinationAttendee Data ManagementPost-Meeting ReportingInvoice ReconciliationBudget Tracking

Soft Skills

Ability to MultitaskConflict ResolutionIndependent WorkProblem SolvingEffective Communication

Tools & Technologies

Cvent®ZoomWebExAdobe ConnectOn24GoToMeeting

Certifications & Qualifications

CMP Certification

Industry Keywords

Sunshine Act CompliancePhRMA GuidelinesFDA GuidelinesOIG GuidelinesACCME GuidelinesADA Guidelines

About the role

Key responsibilities & impact

Independently plan and execute small meetings and events with under 50 attendees
Coordinate logistics for live and virtual events, including venue selection, contract negotiations, travel, food and beverage, room setup, virtual platforms, audiovisual services, rooming lists, and ancillary vendors
Manage audience generation, attendee recruitment, and attendee data
Complete post-meeting Sunshine Act reporting
Process and manage healthcare professional payments and vendor invoices
Track and prepare attendee spend reports in compliance with Sunshine Act guidelines
Review and reconcile final invoices and pass-through costs
Update and distribute meeting templates and materials to targeted attendees
Coordinate outsourced ground transportation and maintain arrival and departure manifests
Coordinate with internal departments and maintain communication with the manager and project team
Maintain billable utilization percentages for the position level
Manage on-site programs when required and travel as needed

Requirements

What you’ll need

4-year college degree
Minimum 2-3 years meeting planning experience
CMP Certification preferred, but not required
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Experience with Cvent®
Experience with other web-based registration systems
Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, or GoToMeeting
Knowledge of hotel, air travel, and event planning industry
Strong accounting and negotiation skills
Ability to work independently on assigned projects
Ability to prioritize, multitask and plan numerous meetings simultaneously
Ability to take direction and apply appropriately to the planning and execution of ongoing projects
Ability to handle conflict, resolve problems, and manage well in a dynamic environment
Experience and ability to manage and travel to meetings in the US and internationally
Availability to work outside standard work hours, including evenings and weekends
Awareness of and adherence to PhRMA, FDA, OIG, ACCME, and ADA guidelines

Benefits

Comp & perks

Competitive salary and benefits
Remote work availability
Reasonable accommodation during the interview and hiring process
Inclusive and diverse workplace culture