Senior Meeting Planner, Speaker Bureau/Pharma Agency Experience

EVERSANA

. Independently plan and execute small meetings and events with under 50 attendees .

Posted 10/5/2026full-timeRemote • New York • United StatesSenior💰 $57,680 - $84,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in planning and executing meetings and events, including logistics coordination, budget management, and compliance with industry guidelines. Proficient in utilizing event management tools and software to enhance attendee experience and streamline processes.

Highest-signal resume keywords

Meeting Planning ExperienceCMP CertificationProficient in Microsoft OfficeExperience with Cvent®Knowledge of PhRMA, FDA, OIG Guidelines

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event Logistics CoordinationBudget ManagementAudience GenerationInvoice ReconciliationVirtual Meeting ExecutionContract NegotiationData ManagementPost-Meeting ReportingTravel CoordinationMultitasking

Soft Skills

Problem SolvingConflict ResolutionTeamworkFlexibilityIndependent Work

Tools & Technologies

Cvent®ZoomWebExAdobe ConnectOn24GoToMeeting

Certifications & Qualifications

CMP Certification

Industry Keywords

Event PlanningHealthcare Professional PaymentsSunshine Act ComplianceVendor ManagementDiversity, Equity, and Inclusion

About the role

Key responsibilities & impact

Independently plan and execute small meetings and events with under 50 attendees
Coordinate logistics for live and virtual events, including venue selection, contract negotiations, travel, food and beverage, room setup, virtual platforms, audiovisual services, and ancillary vendors
Manage audience generation and attendee data, including post-meeting Sunshine Act reporting
Process healthcare professional payments and vendor invoices
Track and prepare attendee spend reports to comply with Sunshine Act guidelines
Review and reconcile final invoices and pass-through costs within mandated timelines
Update and distribute meeting templates and materials to targeted attendees
Coordinate outsourced ground transportation and manage arrival and departure manifests
Collaborate with internal departments for timely coordination and planning
Maintain dialogue with the manager and project team throughout programs
Evaluate program progress and respond to scope changes
Maintain or exceed minimum billable utilization percentages
Perform on-site management and travel as required
Complete other duties as assigned

Requirements

What you’ll need

4-year college degree
Minimum 2-3 years meeting planning experience
CMP Certification preferred, but not required
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Experience with Cvent®
Experience with other web-based registration systems
Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, or GoToMeeting
Knowledge of the hotel, air travel, and event planning industry
Strong accounting and negotiation skills
Ability to work independently on assigned projects
Ability to prioritize, multitask, and plan numerous meetings simultaneously
Ability to take direction and apply appropriately to ongoing projects
Ability to handle conflict, resolve problems, and manage well in a dynamic environment
Experience and ability to manage and travel to meetings in the US and internationally
Required availability outside standard work hours, including evenings and weekends
Awareness of and adherence to PhRMA, FDA, OIG, ACCME, and ADA guidelines
Commitment to diversity, equity, and inclusion
Ability to maintain flexibility and teamwork in a fast-paced, demanding work environment

Benefits

Comp & perks

Competitive salary and benefits
Remote work option
Diversity, equity, and inclusion commitment
Reasonable accommodation during the hiring process
Flexible work arrangements may include working remotely
Opportunity to work with a global, full-service life sciences marketing agency network