Senior Admin Manager

Everybody Votes Campaign

. Own and manage the CEO’s schedule and inbox, prioritizing requests and aligning the CEO’s time with organizational priorities .

Posted 10/14/2026full-timeRemote • United StatesSenior💰 $101,000 - $119,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills, with a strong ability to manage complex scheduling and prioritize tasks effectively. Capable of maintaining discretion and confidentiality while serving as a liaison to senior stakeholders and managing operational systems.

Highest-signal resume keywords

Executive Calendar ManagementConfidential Correspondence HandlingMeeting Coordination and Note-TakingOrganizational System DevelopmentStrong Written and Verbal Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Complex SchedulingTask TrackingOperational System ImplementationProject Management SystemsMeeting Follow-Up

Soft Skills

Attention to DetailSelf-DirectionJudgment and AnticipationResourcefulnessCultural Competence

Tools & Technologies

Monday.com

Certifications & Qualifications

Fully Vaccinated Against COVID-19

Industry Keywords

Civic EngagementPolitical SpaceBoard LiaisonStakeholder ManagementOrganizational Priorities

About the role

Key responsibilities & impact

Own and manage the CEO’s schedule and inbox, prioritizing requests and aligning the CEO’s time with organizational priorities
Complete executive and administrative responsibilities, including expense reports, confidential correspondence, complex travel arrangements, and detailed trip preparation
Develop, implement, and maintain systems that support organization, follow-through, and task tracking for the CEO and senior team
Keep the CEO informed of upcoming commitments, responsibilities, priorities, and decisions requiring attention
Serve as a day-to-day thought and execution partner to the CEO, anticipating needs and identifying potential challenges
Manage access to the CEO, redirecting or declining requests when appropriate
Facilitate and manage the morning senior stand-up
Provide meeting support through detailed note-taking, information and decision synthesis, and identification of action items
Lead meeting follow-up, assigning and tracking action items and incorporating them into agendas and workflows
Coordinate and create agendas with internal and external stakeholders
Maintain systems for tracking commitments and follow-up across meetings, projects, and organizational priorities
Partner with the Development team to maintain alignment and advance priorities and commitments
Serve as the CEO’s liaison to the Board of Directors and organizational donors
Schedule calls and meetings for board members and donors and manage coordination, invitations, and preparation
Support board meeting preparation and advance distribution of relevant materials
Maintain discretion and confidentiality with board members and donors
Work with the Sr. Director of People & Culture and CEO on compliance with bylaws and applicable rules regarding board and committee matters

Requirements

What you’ll need

Experienced, highly organized professional with strong written and verbal communication
Exceptional attention to detail and highly developed organizational skills
Ability to manage multiple competing priorities and work under pressure
Highly self-directed; able to move tasks forward with minimal oversight
Ability to handle confidential matters with discretion
Excellent judgment and ability to anticipate needs, identify challenges, and provide thoughtful pushback
Strong ownership and resourcefulness; plans ahead and proposes solutions with minimal guidance
Exceptional meeting and communication skills, including accurate note-taking, synthesis of decisions, and translation into clear next steps
Track record of expertly managing complex scheduling and competing priorities for a high-level executive
Ability to learn, internalize, and incorporate EVC’s voice across platforms
Trustworthiness, discretion, and ability to manage competing relationship responsibilities
Strong executive presence and judgment when interacting with senior staff, board members, donors, partners, and stakeholders
Experience with project management systems such as Monday.com helpful but not required
Quick technical adoption of new systems helpful but not required
Experience developing or implementing operational systems and workflows helpful but not required
Demonstrated success in civic engagement or political space helpful but not required
Fully vaccinated against COVID-19 as required by VRP
Cultural competence to work successfully with diverse staff, partners, and stakeholders
Location based in DC preferred but not required

Benefits

Comp & perks

COVID-19 vaccination requirement and access to recommended vaccines
Equal Opportunity Employer
Remote work in the United States