Executive Service Corps

Human Resources

• Administer medical, dental, vision, life, disability, flexible spending, dependent care, health savings, parking, transit, and other assigned employee benefit programs.
• Guide new employees through benefit enrollment and process elections in the benefits enrollment platform and Ellucian Colleague.
• Process qualifying life event changes, coverage terminations, dependent eligibility changes, beneficiary updates, and other benefit transactions.
• Plan and administer annual open enrollment, including system configuration, communications, meetings, guides, deadlines, and completion tracking.
• Respond to benefits inquiries and provide confidential assistance to employees, retirees, and eligible dependents.
• Maintain benefits content, enrollment materials, guides, forms, and employee resources.
• Administer retirement plan processes and the Retiree Benefits Program.
• Liaise with benefit carriers, retirement providers, administrators, brokers, and vendors to resolve enrollment, eligibility, claims, billing, and data issues.
• Reconcile monthly benefit invoices and enrollment records and prepare approved invoices for payment.
• Coordinate with Payroll to validate deductions and funding for benefit arrangements.
• Administer employee leave requests, including eligibility review, notices, documentation, tracking, and return-to-work coordination.
• Coordinate FMLA, short-term disability, long-term disability, pregnancy-related leave, and other applicable leave processes.
• Maintain confidential leave files and provide information to authorized parties.
• Notify the Title IX Coordinator of confidential pregnancy-related leave matters when required.
• Prepare Forms 1095-C and other required government documentation and employee notices.
• Lead benefit plan audits, reconcile system discrepancies, produce documents, and track completion.
• Prepare and distribute required retirement plan disclosures and other plan notices.
• Maintain accurate and confidential benefit and leave records in enrollment platforms, Ellucian Colleague, and document systems.
• Review processes and records for compliance with plan documents, University policies, and applicable requirements.
• Monitor regulatory and plan changes and update procedures, communications, and forms.
• Support benefit renewals, implementation activities, data requests, testing, and other assigned benefits projects.

Benefits Specialist