Subcontractor Operations Coordinator

. Identify, evaluate, and qualify subcontractors in markets with active or anticipated work .

Posted 9/25/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Tools & technologies

ERP

Key responsibilities & impact

Identify, evaluate, and qualify subcontractors in markets with active or anticipated work
Run end-to-end subcontractor onboarding, including W-9s, insurance, licenses, safety documentation, and master subcontract agreements
Set vendors up in accounting and project systems
Request, compare, and negotiate quotes and rate sheets
Maintain a current rate database for consistent scoping and proposal pricing
Maintain the approved subcontractor list by region, service type, capacity, and performance history
Flag coverage gaps and confirm vendor availability before mobilization
Gather field feedback and recommend vendors to keep, develop, or replace
Verify subcontractor certificates of insurance and request broker-issued COIs naming required parties
Support bond requests and manage business licensing and contractor registration requirements
Track document expirations and maintain an accessible document repository
Obtain permits, COIs, licenses, registrations, and bonds required by agencies or clients
Maintain agency requirement references, shared trackers, and templates
Serve as backup for 811 design ticket submissions and other coordinator tasks
Reconcile subcontractor invoices against POs, quotes, and field-confirmed quantities
Resolve invoice discrepancies and keep payment status visible with Finance

What you’ll need

2 to 4 years of experience in subcontractor or vendor management, construction administration, or a comparable operations support role
Working familiarity with certificates of insurance, additional insured requirements, bonds, and contractor licensing
Comfort working with insurance brokers, sureties, and state and municipal licensing offices, or ability to learn their processes quickly
Strong organization and attention to detail across many open items, projects, and vendors at once
Clear written and verbal communication skills and persistence to follow up until items are closed
Proficiency with Microsoft 365 or Google Workspace, especially spreadsheets
Ability to learn new project and accounting tools
Ability to work independently and prioritize in a fast-moving, remote-first environment
Experience in the utility, civil construction, engineering services, or field services industries
Familiarity with how traffic control, utility locating, or survey subcontractors price their work
Exposure to construction accounting workflows, including POs and invoice matching, or ERP and AP systems
Exposure to permit document requirements from DOTs, municipalities, or railroads, or to 811 design ticket submissions

Comp & perks

Remote-first culture with flexibility and autonomy
Collaborative, no-ego team environment focused on customer impact
Exposure to cutting-edge solutions transforming digital infrastructure and data center development
Opportunity to shape sales strategy and make a direct impact on company growth