Subcontractor Operations Coordinator

. Build and maintain the subcontractor network supporting U.S.

Posted 9/25/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Tools & technologies

ERP

Key responsibilities & impact

Build and maintain the subcontractor network supporting U.S. field operations
Source, evaluate, qualify, and onboard traffic control, utility locating, survey, and excavation subcontractors
Complete onboarding documentation including W-9s, insurance, licenses, safety documentation, and master subcontract agreements
Set vendors up in accounting and project systems
Request, compare, and negotiate quotes and rate sheets
Maintain a current rate database for scoping and proposals
Maintain the approved subcontractor list by region, service type, capacity, and performance history
Identify coverage gaps and confirm vendor availability before mobilization
Gather field feedback and recommend vendors to retain, develop, or replace
Verify subcontractor certificates of insurance and request broker-issued COIs
Support bond requests and manage business license and contractor registration requirements
Track document expirations and maintain a searchable document repository
Obtain permit, agency, and client-required documents
Maintain agency requirement references, shared trackers, and templates
Provide backup support for 811 design ticket submissions and other coordinator tasks
Reconcile subcontractor invoices against POs, quotes, and field-confirmed quantities
Resolve invoice discrepancies and maintain payment-status visibility with Finance

What you’ll need

2 to 4 years of experience in subcontractor or vendor management, construction administration, or a comparable operations support role
Working familiarity with certificates of insurance, additional insured requirements, bonds, and contractor licensing
Comfort working with insurance brokers, sureties, and state and municipal licensing offices, or ability to learn their processes quickly
Strong organization and attention to detail across many open items, projects, and vendors
Clear written and verbal communication skills and persistence to follow up until items are closed
Proficiency with Microsoft 365 or Google Workspace, especially spreadsheets
Ability to learn new project and accounting tools
Ability to work independently and prioritize in a fast-moving, remote-first environment
Experience in utility, civil construction, engineering services, or field services industries
Familiarity with pricing practices of traffic control, utility locating, or survey subcontractors
Exposure to construction accounting workflows, POs, invoice matching, ERP, or AP systems
Exposure to permit document requirements from DOTs, municipalities, or railroads, or to 811 design ticket submissions

Comp & perks

Remote-first culture with flexibility and autonomy
Collaborative, no-ego team environment focused on customer impact
Exposure to cutting-edge solutions transforming digital infrastructure and data center development
Opportunity to make a direct impact on company growth