Procurement and Purchasing Coordinator – Australian Purchasing

Expo Centric

. Receive and clarify purchasing requests, specifications, quantities, required dates, and budgets .

Posted 11/6/2026full-timePasig City • PhilippinesJuniorMid-Level💰 ₱45,000 - ₱50,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in procurement and supply chain management, with a strong focus on supplier negotiation, purchasing documentation, and performance analysis. Proficient in managing supplier relationships and ensuring compliance with Australian purchasing practices.

Highest-signal resume keywords

Procurement QualificationPurchase Order AdministrationSupplier NegotiationExcel AnalysisSupplier Performance Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchasing ProceduresQuotation ComparisonsSupplier Records ManagementCost Improvement InitiativesComplex NegotiationsWorkflow DevelopmentCommercial JudgementLead Time MonitoringBudget ManagementAI-Assisted Research

Soft Skills

Clear CommunicationOrganisationInitiativeTimely EscalationReliability

Tools & Technologies

Business SystemsShared Records

Industry Keywords

Australian Purchasing PracticesSupplier Issues CoordinationExpenditure ReviewCompetitive QuotesSupplier Performance

About the role

Key responsibilities & impact

Receive and clarify purchasing requests, specifications, quantities, required dates, and budgets
Seek quotations and prepare comparable supplier options
Raise purchase orders following approval
Obtain order confirmations and monitor lead times
Follow up deliveries and flag delays early
Coordinate discrepancies, returns, credits, and supplier issues with relevant teams
Maintain supplier records covering contacts, agreed pricing, terms, lead times, and performance
Review recurring expenditure and identify opportunities for competitive quotes, consolidated purchasing, and improved commercial terms
Support negotiations and preferred supplier arrangements within assigned authority
Support purchasing categories including rigging, furniture, coffee, plants, transport, accommodation, packaging, and software renewals
Work with IT on software technical suitability and Finance on invoice matching and payment controls
Maintain complete purchasing documentation and accurate system records
Follow purchasing procedures, delegated authority, and urgent-order escalation requirements
Support development and testing of purchasing workflows in internal systems
Prepare spend, supplier performance, and savings reports

Requirements

What you’ll need

Qualification in procurement, supply chain, logistics, business, or a related field preferred; relevant practical experience may be considered in place of formal qualifications
2–5 years with independent delivery experience or demonstrated ownership of complex work
Evidence of accurate work, reliable follow-up, and sound commercial judgement appropriate to level
Mid-Level and Senior candidates: examples of independently delivered supplier, cost, or process improvements
Senior candidates: evidence of complex negotiations or initiatives and ability to guide others
Purchase order administration, quotation comparisons, supplier records, and Excel analysis
Understanding of Australian purchasing practices, delivery lead times, and approval controls
Comfort using business systems, shared records, and AI-assisted research with appropriate verification
Clear written and spoken English
Professional supplier and stakeholder communication
Organisation, accuracy, initiative, and timely escalation of risks
Ability to work across Australian and Philippine teams and manage competing deadlines
Willingness to learn, accept feedback, and improve processes

Benefits

Comp & perks

International exposure working closely with Australian teams, suppliers, and stakeholders
Career development and opportunities to progress from junior to senior-level responsibilities
Cross-functional experience across different business departments and purchasing categories
Opportunity to contribute ideas to continuous improvement of procurement processes, supplier relationships, and purchasing efficiency