Senior Director, Live Programs

Eyes On Eyecare

. Own every live program end to end, from client kickoff through attendee follow-up, budget reconciliation, and results reporting .

Posted 10/7/2026full-timeRemote • California • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in planning and executing live events within the healthcare sector, including managing client relationships, program budgets, and vendor negotiations. Proficient in coordinating logistics for hybrid and virtual events while maintaining strong connections with key opinion leaders in eyecare.

Highest-signal resume keywords

Event PlanningClient Relationship ManagementVendor NegotiationHealthcare ExperienceBudget Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Live Event ManagementProgram BudgetingLogistics CoordinationAudience TargetingHCP Program ExecutionVirtual Event PlatformsVideo Shoot CoordinationAttendance TrackingResults ReportingChange Management

Soft Skills

CommunicationRelationship BuildingTeam LeadershipProblem SolvingNegotiation

Tools & Technologies

ClickUpVirtual Advisory Board PlatformsWebinar PlatformsEvent Management Software

Industry Keywords

HealthcarePharmaMedtechOphthalmologyOptometryKOL EngagementEyecare Meetings

About the role

Key responsibilities & impact

Own every live program end to end, from client kickoff through attendee follow-up, budget reconciliation, and results reporting
Build target attendee lists using audience and npiQ data and own attendance goals
Run client kickoffs, status calls, change management, and client communications
Build relationships with KOLs and clinical partners and develop new program concepts
Build and manage program budgets, negotiate venue and vendor contracts, and reconcile budgets
Track attendance, target-doctor participation, and attendee feedback; deliver results reports and renewal recommendations
Translate client objectives into event formats, audiences, faculty, agendas, dates, times, and locations
Source venues and manage caterers, AV, transportation, photographers, video-production companies, and other vendors
Coordinate faculty and KOL scheduling, travel, briefing materials, and honoraria
Manage invitations, RSVPs, reminders, confirmations, signage, slides, and printed materials
Create event plans with schedules, contacts, KOL bios, run of show, and onsite assignments
Lead onsite execution for staff, vendors, faculty, and clients
Run hybrid programs, virtual advisory boards, webinars, and virtual roundtables
Coordinate streaming, remote faculty, platform setup, faculty preparation, and attendee management
Extend live programs into digital content and coordinate integrated live and digital deliverables
Manage logistics for doctor video shoots, including locations, contracts, scheduling, travel, lodging, catering, and transportation
Maintain program plans and communications in ClickUp
Plan and run team dinners, company events, off-sites, and informal KOL gatherings
Travel up to 50% and provide onsite coverage at major eyecare meetings

Requirements

What you’ll need

5+ years of experience planning and running live events, with at least 3 in healthcare, pharma, medtech, or a healthcare agency
Direct experience running HCP programs such as doctor dinners, advisory boards, or speaker programs
A track record of owning client relationships and program budgets, not just executing someone else's plan
Strong vendor negotiation and contracting experience
Able to travel up to 50%, including evenings and weekends
Bachelor's degree or equivalent experience
Experience in ophthalmology or optometry, and existing relationships with eyecare KOLs
Familiarity with the major eyecare meetings and how they run
Experience with virtual advisory board, webinar, and hybrid event platforms
Experience coordinating logistics for video shoots or on-location productions
Comfort with ClickUp or a similar project management tool

Benefits

Comp & perks

Comprehensive health insurance (90% silver plan coverage)
Vision insurance
Dental insurance
401(k)
Annual Profit Share
Paid Time Off
Sick Time
Paid Holidays
Flex Time
Bonus Time Off
100% remote work
Volunteer Time Off
Quarterly team events
MacBook (Apple equipment)