Executive Assistant – Office Manager

FAT Brands Inc.

. Own and manage complex, frequently changing calendars for a designated group of executives, including scheduling across time zones, resolving conflicts, and protecting focus time .

Posted 9/18/2026full-timeLexington • Kentucky • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars, coordinating travel logistics, and organizing meetings and events. Proficient in Microsoft Office and Google Workspace, with strong communication skills and attention to detail.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationExpense Report ProcessingEvent Logistics CoordinationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense Report ProcessingMeeting CoordinationEvent Logistics

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationAttention to DetailJudgment and Discretion

Tools & Technologies

Microsoft OfficeGoogle WorkspaceRampConcurExpensify

Industry Keywords

Executive SupportOffice ManagementMulti-Brand OrganizationFranchise OrganizationChief of Staff Support

About the role

Key responsibilities & impact

Own and manage complex, frequently changing calendars for a designated group of executives, including scheduling across time zones, resolving conflicts, and protecting focus time
Coordinate leadership team meetings end to end, including scheduling, agendas, materials distribution, room and technology setup, note capture, and action-item follow-up
Support leadership and franchisee meeting logistics, including scheduling, travel, and on-site coordination
Prepare, format, and proofread presentations, memos, agendas, and correspondence
Track deadlines and commitments on behalf of the Chief of Staff and follow up to keep work moving
Book executive travel within company policy, including flights, hotels, ground transportation, and detailed itineraries
Manage in-trip changes and cancellations, often on short notice and outside standard hours
Prepare, submit, and reconcile executive expense reports; monitor receipts, coding, policy compliance, and outstanding items
Coordinate company events, leadership offsites, franchisee meetings, and HQ functions, including venue and vendor sourcing, room blocks, catering, materials, shipping, registration, and onsite support
Track event and travel spend against the Chief of Staff’s budget and flag variances
Maintain preferred vendor lists, travel profiles, loyalty accounts, event templates, and checklists
Serve as day-to-day point of contact for the Lexington office; greet visitors, manage sign-in, and prepare conference rooms
Manage mail, packages, courier, and shipping needs
Order and maintain office, kitchen, breakroom, print, and shipping supplies
Coordinate office vendors and service providers and escalate issues, pricing changes, and contract questions
Administer badge and building access requests and maintain the office access roster with IT and the Chief of Staff
Maintain office safety supplies and posted notices and support emergency preparedness procedures
Schedule candidate interviews and coordinate visiting-candidate travel and onsite logistics
Coordinate day-one logistics for new HQ hires, including workspace setup, supplies, badges, welcome materials, and orientation scheduling
Provide logistics support for HR-led programs and events
Assist with internal communications distribution and posting required HQ notices

Requirements

What you’ll need

3+ years supporting senior executives as an executive assistant, or a combination of executive support and office management experience
Demonstrated experience managing complex executive calendars and booking business travel
Experience processing expense reports and working within a travel and expense policy; familiarity with Ramp, Concur, Expensify, or a similar platform
Experience coordinating meetings and events, including vendor and catering logistics
Strong written and verbal communication skills, with an eye for detail in documents and correspondence
Proficiency with Microsoft Office and Google Workspace; comfort quickly learning new tools and systems
Proven judgment and discretion handling confidential and sensitive information
Ability to work onsite at the Lexington headquarters on a consistent weekly schedule and to flex hours during events and executive travel
Preferred: experience in a multi-brand, multi-entity, or restaurant or franchise organization
Preferred: experience supporting a Chief of Staff or executive office function

Benefits

Comp & perks

Hybrid work arrangement
Additional onsite presence during company events and leadership visits